Municipal Clerk Assistant & Accounts Payable Specialist

City of St Joseph; Gladwin Township (MI); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Full benefits package

Paid leave

Holidays

Training opportunities

Job summary

City of Gladwin is seeking a full-time Deputy Clerk/Accounts Payable/Office Support Specialist to support the City Clerk and City staff. Responsibilities include preparing agendas, acting as recording secretary, processing accounts payable, and assisting with elections and public inquiries.

Qualifications include a high school diploma (associate's preferred), 1–2 years of office experience, knowledge of Word/Excel/Outlook and accounting software, and ability to meet deadlines while maintaining

Qualifications

• High school diploma or equivalent; Associate's degree preferred.
• 1–2 years of office or administrative experience preferred.
• Accounting, finance, business, or related education preferred.
• Knowledge of Microsoft Word, Excel, Outlook, and accounting software.
• Strong communication, organizational, and time-management skills.
• Ability to maintain confidentiality and meet deadlines.
• Available for evening meetings and extended election hours.
• Must obtain Michigan election official accreditation within one year, Certified Municipal Clerk within three years, and Michigan Notary Public commission.

Responsibilities

• Prepare agendas, minutes, warrants, reports, and correspondence.
• Serve as recording secretary for public meetings.
• Complete accounts payable and maintain accurate records.
• Assist with elections, FOIA requests, and public inquiries.
• Process resolutions, ordinances, legal notices, and other official documents.
• Maintain organized files and databases.
• Perform other duties and special projects as assigned.
• Process parade and Peddlers permits as needed.

Skills

Communication skills

Organizational skills

Time management

Office administration

Education

High school diploma

Associate's degree

Accounting/Finance/Business education

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Accounting software

Job description

City of Gladwin is seeking a full-time Deputy Clerk/Accounts Payable/Office Support Specialist to support the City Clerk and City staff. Responsibilities include preparing agendas, acting as recording secretary, processing accounts payable, and assisting with elections and public inquiries.

Qualifications include a high school diploma (associate's preferred), 1–2 years of office experience, knowledge of Word/Excel/Outlook and accounting software, and ability to meet deadlines while maintaining