Deputy City Clerk & Elections Operations Lead

City-of-Green-Bay-; Green Bay (WI); On-site; USD 48,000 - 62,000; Full time

Job summary

The City of Green Bay's Clerk's Office seeks a Deputy City Clerk to assist in carrying out all Clerk's Office functions. This role performs challenging clerical and administrative duties of a highly specialized nature and exercises initiative in a fast-paced environment.

Key duties include supervising staff, handling special assessments, preparing notices and licensing processes, managing election operations, maintaining voter records, and ensuring compliance with state statutes.

Qualifications

• Associate's degree in business, accounting, or related field required.
• 3–5 years of progressively responsible administrative experience.
• Municipal government experience preferred and advanced WISVote certification or ability to obtain within 6 months.

Responsibilities

• Assist City Clerk with planning and directing Clerk’s Office activities.
• Supervise Administrative Clerk I and provide training and orientation.
• Oversee special assessments and delinquent programs and prepare related notices.
• Prepare letters, compute daily interest, and post to tax roll.
• Prepare hearing notices and bond listings; manage liquor license processes.
• Oversee central count operations; train poll workers and manage election day operations.
• Administer central count ballot processing accuracy checks and report results.
• Run committee support, publish agenda/minutes, and coordinate with departments.
• Balance finance accounts and manage receipts; handle licenses and voter registrations.
• Maintain voter records and process absentee ballots; ensure compliance with state statutes.

Skills

Office procedures

Recordkeeping

Supervisory principles

Data entry

Notary certification

Education

Associate's Degree in Business, Accounting, or related field

Tools

WISVote

Job description

The City of Green Bay's Clerk's Office seeks a Deputy City Clerk to assist in carrying out all Clerk's Office functions. This role performs challenging clerical and administrative duties of a highly specialized nature and exercises initiative in a fast-paced environment.

Key duties include supervising staff, handling special assessments, preparing notices and licensing processes, managing election operations, maintaining voter records, and ensuring compliance with state statutes.