Deputy Clerk

City of Gladwin; Michigan; Sur place; USD 42 000 - 64 000; Plein temps

Résumé du poste

The City of Gladwin seeks a Deputy Clerk/Office Support Specialist to provide comprehensive administrative support for the City Clerk and office operations. This role combines clerical tasks with recordkeeping and public-facing services, ensuring efficient daily functioning.

Responsibilities include recording secretary duties for meetings, assisting with elections, handling official documents, and responding to inquiries.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor’s degree preferred in accounting, finance, business, or related field.
• 1–2 years experience in office support or similar administrative functions preferred.
• Familiarity with accounting software and Microsoft Office Suite (Excel, Word, Outlook) is required.
• Must learn election administration processes and laws related to municipal records, FOIA, Open Meetings Act, and parliamentary procedures.
• Must obtain Michigan Certified Election Administrator within 1 year and Certified Municipal Clerk within 3 years; Notary Certificate may be required.

Responsabilités

• Deputy Clerk duties: recording secretary for public meetings, prepare and maintain official records, agendas, and minutes for board or council meetings.
• Prepare monthly warrants for council approval.
• Assist with elections.
• Process and file official documents, resolutions, ordinances, and legal notices.
• Respond to public inquiries and FOIA requests.
• General office and administrative support: organize meetings, prepare reports, handle routine correspondence.
• Maintain organized files and databases for administrative functions.
• Perform other general office tasks and special projects as assigned by office staff.

Formation

High school diploma or equivalent

Associate or bachelor’s degree in accounting, finance, business, or related field

State of Michigan Certified Election Administrator certification

Certified Municipal Clerk certification

Notary Certificate

Outils

Microsoft Office Suite (Excel, Word, Outlook)

Description du poste

The Deputy Clerk/ Office Support Specialist is responsible for providing administrative support to ensure the office runs efficiently. This multifaceted role includes clerical duties, assistance with recordkeeping, and providing support to internal and external individuals. This role also includes providing general office support to the City Clerk.

KEY RESPONSIBILITIES

• Deputy Clerk Duties:
  • Acts as the recording secretary for public meetings, also included preparing and maintaining official records, agendas, and minutes for board or council meetings
  • Prepare monthly warrants for council approval
  • Assist with elections
  • Process and file official documents, resolutions, ordinances, and legal notices
  • Respond to public inquiries and FOIA requests
• General Office and Administrative Support:
  • Provide administrative support to office staff, including organizing meetings, preparing reports, and handling routine correspondence
  • Help maintain organized files and databases for various administrative functions
  • Perform other general office tasks and special projects as assigned by office staff

QUALIFICATIONS

• Education and Experience:
  • High school diploma or equivalent required
  • Associate or bachelor’s degree in accounting, finance, business, or related field preferred
  • At least 1-2 years of experience in office support or similar administrative functions preferred
  • Familiarity with accounting software and Microsoft Office Suite (Excel, Word, Outlook) is required
  • Must possess or can learn specific election administration processes and laws related to municipal records, Freedom of Information Act, Open Meetings Act, and parliamentary procedures
  • Must possess or obtain State of Michigan Certified Election Administrator certification within one year of hire
  • Must possess or obtain the Certified Municipal Clerk certification within three years of hire
  • Must possess or obtain a Notary Certificate