City Clerk & Executive Support Leader

City-of-Mill-Creek; Mill Creek (WA); On-site; USD 85,000 - 120,000; Full time

Job summary

The City of Mill Creek seeks a Deputy City Clerk/Executive Assistant to provide comprehensive administrative support to the City Clerk and City Manager. This dual role handles calendars, reports, public records requests, and council materials while maintaining strict records management and confidentiality.

You will work closely with the City Manager and City Clerk/Public Records Officer, prioritizing issues, coordinating meetings, and assisting Human Resources with training materials.

Qualifications

• Bachelor’s degree in Business Administration or Public Administration with related experience.
• Minimum 5 years of administrative experience, including 3 years supporting senior managers.
• Notary public certification or ability to obtain within six months is preferred.
• Public records management and city government familiarity strongly preferred.

Responsibilities

• Provide comprehensive administrative support to the City Clerk and City Manager.
• Manage calendars, schedules, meetings, and agendas; prepare materials.
• Maintain confidential documents and perform records management in line with laws.
• Respond to public records requests and ensure compliance with policies.
• Assist with council agendas, minutes, and correspondence; support records indexing.
• Coordinate with Human Resources for compliance training and orientation logistics.
• Back-up coordination for boards and commissions including recruitment support.
• Build relationships with city staff, council, and the public; act as liaison as needed.

Skills

Organizational skills

Interpersonal skills

Problem-solving

Communication skills

Independent working

Education

Bachelor's degree in Business Administration or Public Administration

Tools

MS Word

MS Excel

MS Outlook

MS Teams

SharePoint

Databases

Job description

The City of Mill Creek seeks a Deputy City Clerk/Executive Assistant to provide comprehensive administrative support to the City Clerk and City Manager. This dual role handles calendars, reports, public records requests, and council materials while maintaining strict records management and confidentiality.

You will work closely with the City Manager and City Clerk/Public Records Officer, prioritizing issues, coordinating meetings, and assisting Human Resources with training materials.