Deputy City Clerk & Records Administrator

City-of-Tracy,-Ca; California; On-site; USD 90,000 - 130,000; Full time

Job summary

City of Tracy is seeking a Deputy City Clerk to support the City Clerk’s Office in preparing City Council agendas, minutes, and official documents, while ensuring compliance with Public Records Act and related statutes. The role requires coordinating with city departments, handling records retention, and assisting with municipal elections.

Strong organizational skills, discretion, and excellent customer service are essential.

Qualifications

• Knowledge of Public Records Act, FOIA, Brown Act and election laws.
• Experience maintaining and archiving City records and agendas.
• Ability to liaise with departments, officials, and the public.

Responsibilities

• Assist in developing City Council agendas, minutes, and packets.
• Maintain official records, filings, and resolutions with confidentiality.
• Coordinate with departments and manage election-related duties.
• Process contracts, agreements, and FPPC filings as needed.
• Provide high-level customer service to the public and City staff.

Skills

Public Records Act

FOIA compliance

Brown Act knowledge

Records management

Notary public awareness

Education

High school diploma or equivalent plus municipal admin experience

Tools

ARMS system

Microsoft Office

Job description

City of Tracy is seeking a Deputy City Clerk to support the City Clerk’s Office in preparing City Council agendas, minutes, and official documents, while ensuring compliance with Public Records Act and related statutes. The role requires coordinating with city departments, handling records retention, and assisting with municipal elections.

Strong organizational skills, discretion, and excellent customer service are essential.