Multitasking Office Admin and Operations Coordinator

Dahl Integration Marketing; Indiana (PA); On-site; USD 30,000 - 39,000; Full time

Job summary

Dahl Integration Marketing is seeking an experienced Office Administrator to support daily operations and ensure the staff has adequate backing to work efficiently.

The role covers coordinating office activities, supervising administrative staff, managing calendars and travel for upper management, handling correspondence, budgeting, records, and procurement, and preparing reports and presentations as needed.

Qualifications

• Proven experience as an office administrator or relevant role.
• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.
• Familiarity with office management procedures and basic accounting principles.
• Familiarity with WordPress.
• Familiarity with Quickbooks.
• Excellent knowledge of MS Office and office management software (ERP etc.).
• Qualifications in secretarial studies will be an advantage.
• High school diploma; BSc/BA in office administration or relevant field will be preferred.

Responsibilities

• Coordinate and oversee all office activities and operations to secure efficiency and compliance to company policies.
• Supervise administrative staff and allocate responsibilities to ensure maximum performance.
• Manage agendas/travel arrangements/appointments etc. for the upper management.
• Manage phone calls and correspondence (e-mail, letters, packages etc.).
• Support budgeting and bookkeeping procedures.
• Create and update records and databases with personnel, financial and other data.
• Monitor stocks of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned
• Assist teammates whenever necessary.
• … and much, much more. No two days will ever be the same.

Skills

Office administration

Communication skills

Organizational skills

Leadership

WordPress

QuickBooks

MS Office / ERP

Education

High school diploma

BSc/BA in office administration

Tools

WordPress

Optimize Press

Infusionsoft

Job description

Dahl Integration Marketing is seeking an experienced Office Administrator to support daily operations and ensure the staff has adequate backing to work efficiently.

The role covers coordinating office activities, supervising administrative staff, managing calendars and travel for upper management, handling correspondence, budgeting, records, and procurement, and preparing reports and presentations as needed.