Administrative Assistant & Office Coordinator

Digital Insurance LLC; Franklin (TN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Retirement plan

Learning & development

Employee discounts

Job summary

OneDigital is seeking an Administrative Assistant to support daily office operations and a fast-paced environment. You will manage reception, meetings, and administrative workflows while upholding confidentiality and strong communication with clients and team members.

The role emphasizes CRM data maintenance, reporting, and collaboration with Marketing and Facilities teams. A can-do attitude and ability to multi-task are essential for success.

Qualifications

• Excellent verbal and written communication skills.
• Good interpersonal and customer service skills.
• Exceptional organization skills.
• Must be a team player.
• Ability to work independently.
• Must be able to manage multiple priorities.
• Able to maintain confidentiality.

Responsibilities

• Reception & visitor experience: warmly answer and route calls; welcome visitors.
• Office & facilities management: coordinate building maintenance, parking, security, cleaning and supplies.
• Conference room & event coordination: schedule rooms, assist setup and day-of logistics, handle catering.
• Mail & shipping: manage incoming/outgoing mail and couriers.
• Administrative support: maintain client checklists, CRM data hygiene, reports, and documents.
• Marketing support: assist with logistics for client gifts and materials.
• Culture & events: promote OneDigital values and coordinate staff events.

Skills

Verbal & written communication

Interpersonal skills

Organization

Team player

Independent work

Multitasking

Confidentiality

Job description

OneDigital is seeking an Administrative Assistant to support daily office operations and a fast-paced environment. You will manage reception, meetings, and administrative workflows while upholding confidentiality and strong communication with clients and team members.

The role emphasizes CRM data maintenance, reporting, and collaboration with Marketing and Facilities teams. A can-do attitude and ability to multi-task are essential for success.