Dynamic Office & Operations Coordinator

Flatiron Crane Operating Company, LLC; Prince George (VA); On-site; USD 35,000 - 52,000; Full time

Job summary

Power Pro Industries Inc. is seeking an organized office professional to provide general administrative support to management and operations, with emphasis on client file management, basic bookkeeping, credit card reconciliation, and day-to-day office coordination.

You will handle scheduling, correspondence, travel bookings, and HR administrative tasks, using Excel and Word to prepare reports and presentations; strong attention to detail is essential.

Qualifications

• Proficiency in Microsoft Excel and Word is required.
• Strong attention to detail and organizational skills are essential.
• Ability to manage multiple priorities and work with minimal supervision.

Responsibilities

• Assist with client estimates and basic bookkeeping tasks as required
• Provide general administrative support to management and operations teams
• Manage correspondence, filing, and office supply procurement
• Monitor inventory and place orders for office equipment, supplies, or provisions
• Coordinate facilities needs, space planning, moves, and equipment installations as needed
• Book hotels and travel accommodations
• Process incoming and outgoing mail
• Act as backup receptionist, including phone coverage, and support receiving/shipping duties as required
• Prepare reports, spreadsheets, and presentations using Microsoft Excel and other tools
• Perform data entry, reporting, and basic system administration tasks as needed
• Handle incoming calls, emails, and inquiries in a professional and timely manner
• Assist with onboarding documentation and HR administrative tasks as needed
• Perform other duties as assigned to support business operations
• Maintain organized client files and scan documents into shared folders
• Manage and reconcile company credit cards; track, code, and record transactions accurately

Skills

Microsoft Excel

Microsoft Word

Organizational skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Job description

Power Pro Industries Inc. is seeking an organized office professional to provide general administrative support to management and operations, with emphasis on client file management, basic bookkeeping, credit card reconciliation, and day-to-day office coordination.

You will handle scheduling, correspondence, travel bookings, and HR administrative tasks, using Excel and Word to prepare reports and presentations; strong attention to detail is essential.