Multisite Workplace Experience Coordinator (Contract)

HireTalent; Miami (FL); On-site; USD 28,000 - 41,000; Full time

Job summary

HireTalent is seeking a proactive Workplace Experience Coordinator to welcome visitors, manage passes, and support office operations in our Miami office with occasional Boca Raton coverage. The role involves coordinating meetings, events, mail, supplies, and vendor interactions to maintain a smooth workplace experience.

The ideal candidate has a high school diploma, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Experience in meetings and event coordination.
• High School Diploma or GED required.
• Ability to follow basic work routines and standards.
• Strong communication skills for straightforward information exchange.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.

Responsibilities

• First point of contact for visitors; issue passes and follow security protocols.
• Answer phones professionally; create presentations and speak to groups.
• Arrange and confirm recreational, dining, and business activities.
• Manage janitorial/maintenance work orders and coordinate workplace services.
• Acknowledge inquiries from employees and guests; provide solutions.
• Organize and manage on-site events; secure space and setup/teardown.
• Follow security procedures and coordinate with vendors.

Skills

Event coordination

Customer service

Communication

Organization

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

HireTalent is seeking a proactive Workplace Experience Coordinator to welcome visitors, manage passes, and support office operations in our Miami office with occasional Boca Raton coverage. The role involves coordinating meetings, events, mail, supplies, and vendor interactions to maintain a smooth workplace experience.

The ideal candidate has a high school diploma, strong organizational and communication skills, and proficiency with Microsoft Office.