Multisite Office Administrator - Onsite MA

Sartorius Stedim North America, Inc.; Marlborough (MA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Mentoring and leadership programs

Internal seminar offerings

Flexible work schedules

Paid vacation and sick time

Health and well-being programs

401(k) with company match

Community service day

Diverse international collaboration

Job summary

Sartorius Stedim North America, Inc. is seeking an Office Administrator to handle front-of-house duties and general administrative tasks at our Marlborough, MA site. You will greet visitors, answer calls, manage supplies, and support HR across multiple sites.

The role emphasizes organization, communication, and a service-oriented mindset to create a positive first impression and provide efficient administrative support to the business.

Qualifications

• Good standard of education, ideally with internship experience in administration.
• Experience in a similar role or function is beneficial.
• Strong organization and effective communication skills across all levels and functions.
• Customer service orientation with attention to detail.
• Fluent in English, additional language is desirable.

Responsibilities

• Perform general office duties, including filing, answering incoming calls, greeting visitors and ordering office supplies.
• Create a welcoming environment in the visitors' reception area and maintain a tidy and comfortable working environment of office.
• Deal efficiently and effectively with incoming calls.
• Act as a liaison between employees and the Human Resources team.
• Procure and administrate stationery and office supplies.
• Execute key clerical activities including recording of receipts for raw material purchases, and assisting in forwarding invoices to the Finance Department.
• Organize key office functions and events as needed to support the needs of the business.
• Administrate and book external couriers and local transport services.
• Administrate information display in the reception area.

Skills

Organization

Communication skills

Customer service

English fluency

Job description

Sartorius Stedim North America, Inc. is seeking an Office Administrator to handle front-of-house duties and general administrative tasks at our Marlborough, MA site. You will greet visitors, answer calls, manage supplies, and support HR across multiple sites.

The role emphasizes organization, communication, and a service-oriented mindset to create a positive first impression and provide efficient administrative support to the business.