Part-Time On-Site Administrative Coordinator

EMCOR Group; Bondsville (MA); Vor Ort; USD 30.000 - 37.000; Teilzeit

Zusammenfassung

New England Mechanical Services, Inc. seeks a part-time Administrative Assistant to support the Palmer, MA location on-site 4 days a week (25–29 hours), 9:00am–2:00pm with schedule flexibility. The role emphasizes proactive, customer-service oriented work, confidentiality, and professionalism.

Responsibilities include scheduling, document management, accounts payable support, and front-office duties. Candidates should have strong MS Office skills and the ability to handle multiple priorities in

Qualifikationen

• High school diploma or GED required; Associate degree in Business Administration, Office Management, or related field preferred.
• 2-5 years of administrative, office coordination, executive support, or related experience preferred.
• Experience supporting multiple departments and managing competing priorities in a fast-paced environment.
• Experience with scheduling, document management, accounts payable support, and office operations preferred.

Aufgaben

• Administrative support: primary contact for leadership and employees; handle inquiries.
• Scheduling & coordination: organize meetings, calendars, and events; take minutes.
• Documentation & records: create and maintain forms, reports, and records.
• Financial & accounting support: prepare expense reports; process checks and PO documentation.
• Communications & reception: answer calls; greet visitors; draft internal communications.
• Mail & shipping: sort mail; prepare outgoing mail; manage shipments.
• Office operations: order supplies; maintain equipment; ensure clean, organized space.
• Events & operational support: coordinate meetings and employee events; maintain trackers.

Kenntnisse

Proficiency in Microsoft Office Suite

Strong organizational skills

Excellent written and verbal коммуника

Customer service and interpersonal,

Ability to work independently while co

Ausbildung

High school diploma or GED

Associate degree in Business Administration or Office Management

Tools

Microsoft Office

Jobbeschreibung

New England Mechanical Services, Inc. seeks a part-time Administrative Assistant to support the Palmer, MA location on-site 4 days a week (25–29 hours), 9:00am–2:00pm with schedule flexibility. The role emphasizes proactive, customer-service oriented work, confidentiality, and professionalism.

Responsibilities include scheduling, document management, accounts payable support, and front-office duties. Candidates should have strong MS Office skills and the ability to handle multiple priorities in