Front Office & Admin Coordinator - Flexible Hours

The Automation Partnership (Cambridge); Town of Marlborough (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

401(k) with company match

Healthcare plans

Paid vacation and holidays

Professional development

Job summary

Sartorius is seeking an Office Administrator to manage front-of-house operations and provide broad administrative support across multiple sites from the Marlborough, MA location. The role emphasizes greeting visitors, handling calls, and ensuring efficient office workflows while coordinating with HR and Finance teams.

The successful candidate will have strong organizational skills, attention to detail, and fluency in English, with additional language skills considered a plus in a diverse,

Qualifications

• Good education with internship experience in administration
• Experience in a similar role or function is beneficial
• Strong organization and effective communication skills across all levels and functions
• Customer service orientation with attention to detail
• Fluent in English, additional language is desirable

Responsibilities

• Perform general office duties including filing, answering calls, greeting visitors and ordering office supplies
• Create a welcoming environment in the reception area and maintain a tidy and comfortable working environment
• Deal efficiently with incoming calls
• Act as liaison between employees and the Human Resources team
• Procure and administer stationery and office supplies
• Record receipts for raw material purchases and forward invoices to Finance
• Organize key office functions and events as needed
• Administer and book external couriers and local transport services
• Administer information display in the reception area

Skills

Communication

Front desk

Organization

Customer service

English fluency

Education

High school diploma or equivalent

Administration internship

Tools

Microsoft Office

Outlook

Email management

Job description

Sartorius is seeking an Office Administrator to manage front-of-house operations and provide broad administrative support across multiple sites from the Marlborough, MA location. The role emphasizes greeting visitors, handling calls, and ensuring efficient office workflows while coordinating with HR and Finance teams.

The successful candidate will have strong organizational skills, attention to detail, and fluency in English, with additional language skills considered a plus in a diverse,