Payroll Coordinator - Multi-State Payroll & Compliance

InfraServices; Whitpain Township (PA); On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Benefits

Short- & Long-Term Disability Benefits

401(K) with Company match

Paid Time Off, Paid Holidays

Job summary

InfraServices is hiring a payroll specialist to prepare and process bi-weekly payrolls across multiple states, ensuring compliance with applicable laws and company policies while maintaining accurate payroll records and addressing employee inquiries.

The role requires 2+ years of multi-state payroll experience, knowledge of federal/state/local tax rules, and proficiency with HRIS and MS Office. Notary certification is a plus.

Qualifications

• Minimum of two years of multi-state payroll processing experience.
• Knowledge of payroll administration principles and practices.
• Experience with payroll tax compliance at the federal, state, and local levels.
• Notary public certification preferred.

Responsibilities

• Submit, review, and accept payrolls under the guidance of the Director of Payroll.
• Establish and maintain accurate and up-to-date employee payroll records.
• Manage, review, and audit timekeeping records to ensure compliance with Company standards and applicable law.
• Conduct and assist with routine payroll audits to ensure data accuracy and regulatory compliance.
• Calculate and record payroll deductions, including voluntary and involuntary deductions.
• Validate employee profile changes including pay increases, department transfers, and position changes.
• Update HRIS records with employee changes.
• Respond to employee inquiries using the Company’s help desk platform.
• Research, analyze, and resolve payroll discrepancies by analyzing payroll reports, timesheets, and employee records.
• Assist with calculating and processing discretionary and annual calculations of bonus or other forms of compensation.
• Calculate and process final paychecks, quick calculations, and manual checks as required.
• Generate and analyze reports using the HRIS system to support payroll processes.
• Assist with payroll system maintenance and updates.
• Other duties as assigned.

Skills

Payroll processing

Compliance knowledge

Time management

Communication

Education

Associate’s or Bachelor's degree

Tools

HRIS systems

Microsoft Office

Job description

InfraServices is hiring a payroll specialist to prepare and process bi-weekly payrolls across multiple states, ensuring compliance with applicable laws and company policies while maintaining accurate payroll records and addressing employee inquiries.

The role requires 2+ years of multi-state payroll experience, knowledge of federal/state/local tax rules, and proficiency with HRIS and MS Office. Notary certification is a plus.