Payroll Coordinator - CORP

Montage Laguna Beach; Irvine (CA); On-site; USD 43,000 - 47,000; Full time

Job summary

Montage Laguna Beach seeks a Payroll Coordinator to manage accurate, timely multi-state payroll for 5,000+ associates. You will partner with Payroll, HR, Benefits, Finance and hotel leadership to ensure data integrity and regulatory compliance.

The role requires strong Excel skills, experience with Workday HRIS, and a commitment to exceptional service and confidentiality. Reports to the Payroll Manager in Irvine, CA.

Qualifications

• Strong understanding of payroll processes and compliance requirements.
• Proficiency in Excel with reporting, data analysis, and auditing capabilities.
• Experience with Workday HRIS, ADP Smart Compliance and Evention preferred.

Responsibilities

• Process bi-weekly multi-state payroll activities from start to finish, including imports and variable pay files.
• Review and audit time records to ensure accuracy and approvals prior to payroll processing.
• Process payroll adjustments, off-cycle payments, garnishments, tax levies, deductions, verifications, and other transactions as needed.
• Support final pay calculations and termination payments in compliance with state regulations.
• Research, analyze, and resolve payroll discrepancies promptly.
• Collaborate with state agencies on wage reporting, unemployment claims, audits, and inquiries.
• Assist with reconciliations, audits, quarter/year-end tasks, and reporting requirements.
• Support payroll system testing, enhancements, implementations, and process improvements.
• Respond to payroll questions from employees, managers, and leadership teams.
• Maintain payroll records ensuring confidentiality and compliance with policies.
• Assist Payroll Manager with special projects and cross-functional initiatives.
• Monitor payroll inboxes and tickets to resolve inquiries promptly.

Skills

Payroll processes

Excel

Workday HRIS

ADP Smart Compliance

Evention

Communication

Analytical skills

Organizational skills

Multitasking

Tools

Workday HRIS

ADP Smart Compliance

Evention

Job description

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

Summary

The Payroll Coordinator supports the accurate and timely processing of multi-state payroll operations. This role partners closely with Payroll, Human Resources, Benefits, Finance, and hotel/property leadership to ensure payroll data integrity, compliance with federal, state, and local regulations, and exceptional customer service for associates. Candidates should have a minimum of two years of end-to-end payroll experience supporting a multi-state workforce of 5,000+ employees.

This role requires proficiency in Microsoft Excel, including experience with reporting, data analysis, reconciliations, and payroll auditing. The position reports directly to the Payroll Manager.

The ideal candidate is dependable, results-driven, and committed to delivering exceptional service and high-quality work. Strong written and verbal communication skills, sound judgment, professionalism, and a continuous improvement mindset are essential for success in this position.

Key Responsibilities

• Process bi-weekly multi-state payroll activities from start to finish, including imports and variable pay (tips) files.
• Review and audit employee time records to ensure accuracy and approvals prior to payroll processing.
• Process payroll adjustments, off-cycle payments, garnishments, tax levies, benefit deductions, employment verifications, and other payroll transactions as needed.
• Support processing of final pay calculations and termination payments in compliance with state-specific regulations.
• Research, analyze, and resolve payroll discrepancies in a timely manner.
• Partner with state agencies regarding wage reporting, unemployment claims, audits, and compliance inquiries.
• Assist with payroll reconciliations, audits, quarter/year-end activities, and reporting requirements.
• Support payroll system testing, enhancements, implementations, and process improvements.
• Respond to payroll questions from employees, managers, and property leadership teams.
• Maintain payroll records and ensure compliance with company policies and confidentiality standards.
• Assist the Payroll Manager with special projects and cross-functional initiatives.
• Monitor payroll inboxes and ticket queues, ensuring timely resolution of management inquiries.

Qualifications & Skills

• Strong understanding of payroll processes, payroll tax regulations, reconciliations, internal controls, and compliance requirements.
• Proficiency in Microsoft Excel and the Microsoft Office Suite, including data analysis, reporting, and audit support.
• Experience with Workday HRIS, ADP Smart Compliance and Evention preferred.
• Ability to build effective relationships and communicate professionally with employees, managers, and business partners at all levels of the organization.
• Strong analytical, problem-solving, and organizational skills with exceptional attention to detail.
• Demonstrated ability to manage multiple priorities, meet deadlines, and thrive in a fast-paced environment.
• Commitment to accuracy, customer service excellence, continuous improvement, and operational efficiency.
• Ability to perform additional duties and responsibilities as assigned.

The pay scale for the Payroll Coordinator is $31.00 to $34.00. The pay scale is the hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position. Please let us know if you have any questions.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.