Senior US Payroll Specialist - Multi-State & Compliance

Scaleai; San Francisco (CA); On-site; USD 122,000 - 152,000; Full time

Benefits offered by this job

Health, dental & vision coverage

Retirement benefits

Learning & development stipend

Generous PTO

Job summary

United States Digital Space LLC seeks an experienced US Payroll Specialist to manage end-to-end payroll for a large multi-state workforce. You will ensure accurate, timely processing for exempt and non-exempt employees and maintain strict compliance with tax laws and FLSA.

The role collaborates with HR and Finance to ensure correct data flow, GL mappings, and month-end close. Expertise in ADP WorkforceNow and Workday is essential to optimize payroll operations.

Qualifications

• 5+ years of payroll experience.
• Experience handling multi-state payroll.
• Strong knowledge of US labor laws and taxation.

Responsibilities

• Full-Cycle Payroll Processing for multi-state US employees.
• Ensure compliance with federal/state/local tax laws and FLSA.
• Manage year-end processes (W-2/W-2c, fringe benefits reporting).
• Collaborate with HR on onboarding/offboarding, benefits, and compensation changes.
• Act as system SME for payroll platforms (Workday/ADP) and lead improvements.
• Audit payroll data to identify issues and drive continuous improvement.

Skills

Payroll expert

Attention to detail

Organizational skills

Confidentiality

Problem-solving

Education

Bachelor’s degree

Tools

ADP WorkforceNow

Workday

Job description

United States Digital Space LLC seeks an experienced US Payroll Specialist to manage end-to-end payroll for a large multi-state workforce. You will ensure accurate, timely processing for exempt and non-exempt employees and maintain strict compliance with tax laws and FLSA.

The role collaborates with HR and Finance to ensure correct data flow, GL mappings, and month-end close. Expertise in ADP WorkforceNow and Workday is essential to optimize payroll operations.