Multi-Site Operations Admin & Fleet Coordinator

ADP, Inc.; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Step Up in Los Angeles, CA seeks an Operations Administrator to provide comprehensive administrative, clerical, and logistical support for the Operations Department. You will manage work orders, fleet records, supply orders, and day-to-day office tasks across multiple regional sites, ensuring accurate databases and timely communication with leadership and field staff.

The role requires 2+ years in administrative roles, strong Microsoft Office proficiency, and the ability to coordinate across

Qualifications

• High school diploma or equivalent required; associate degree a plus.
• 2+ years in administrative assistant, office coordination, operations support, or program support experience.
• Valid California driver’s license, current insurance, and a clean driving record required.

Responsibilities

• Serve as the primary administrative contact for the Operations Department and coordinate daily clerical needs; track supply orders, delivery timelines, and vendor details.
• Triage incoming requests in the work order/ticketing system (MaintainX/Microsoft Forms) and route tasks to the appropriate techs or vendors.
• Track work order completion timelines, update statuses, and follow up with site staff to confirm issue resolutions.
• Assist with collecting, logging, and filing monthly property reviews, safety inspection checklists, and emergency drill records for audit readiness.
• Prepare operational correspondence, meeting agendas, minutes, and consolidated status reports for the Senior Operations Manager.

Skills

Administrative skills

Communication skills

MS Office 365

MaintainX familiarity

Multisite coordination

Interpersonal skills

Education

High school diploma

Associate degree or admin certification

Tools

MaintainX

Microsoft Forms

Microsoft Office 365

Job description

Step Up in Los Angeles, CA seeks an Operations Administrator to provide comprehensive administrative, clerical, and logistical support for the Operations Department. You will manage work orders, fleet records, supply orders, and day-to-day office tasks across multiple regional sites, ensuring accurate databases and timely communication with leadership and field staff.

The role requires 2+ years in administrative roles, strong Microsoft Office proficiency, and the ability to coordinate across