Operations Administrator

LHH; Baltimore (MD); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan

Commuter benefits

Job summary

A leading operational services company in Baltimore, MD is seeking an Operations Administrator to support the daily functions of fleet operations. The role involves maintaining a master database for vehicles, processing registrations, and ensuring compliance documentation is on time. Candidates should have strong organizational and analytical skills, preferably with a bachelor's degree and proficiency in Microsoft Office Suite. The position offers comprehensive benefits, including health insurance and a 401K plan.

Qualifications

• Bachelor’s degree preferred but not required.
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Experience in fleet management or fleet administration is an asset.

Responsibilities

• Maintain a master fleet database for approximately 200 vehicles.
• Process vehicle registrations, renewals, and tag requests.
• Forecast and monitor maintenance for optimal fleet performance.

Skills

Organizational skills

Attention to detail

Analytical skills

Proficiency in Microsoft Office Suite

Ability to work independently

Education

Bachelor’s degree preferred

Job description

The Operations Administrator plays a key role in supporting the daily functions of the company’s fleet operations and ensuring that all properties within the organization’s portfolio are inspected, documented, and maintained to company standards. This role requires strong organization, accuracy, and the ability to work independently while supporting cross‑departmental needs.

Key Responsibilities

• Maintain an up‑to‑date master fleet database for approximately 200 vehicles, including purchases, sales, trades, registrations, maintenance records, and inspection history.
• Process vehicle registrations, renewals, and tag requests while ensuring all compliance documentation is completed accurately and on time.
• Forecast, coordinate, and monitor scheduled maintenance to ensure optimal fleet performance and operational readiness.
• Organize and file all fleet documentation to keep vehicle records easily accessible and audit‑ready.
• Generate monthly reports on fleet health, including maintenance activity, usage trends, performance metrics, residual values, and fuel consumption.
• Identify opportunities to improve fleet management practices and recommend operational enhancements.
• Oversee the administration and reporting of all fleet‑related accident claims, ensuring timely and accurate documentation.
• Manage telematics systems to ensure GPS data is reliable, up to date, and aligned with operational needs.
• Conduct annual on‑site inspections of company‑owned properties and compile detailed reports for management review.
• Assist with inventory control and supply procurement for the main office as needed.

Qualifications

• Bachelor’s degree preferred but not required.
• Proficiency in Microsoft Office Suite, with strong skills in Excel and Word.
• Exceptional organizational skills and attention to detail.
• Ability to work independently and manage multiple responsibilities without close supervision.
• Strong analytical skills with the ability to interpret data and communicate findings clearly to management.
• Experience in fleet management or fleet administration is an asset.
• Reliable on‑site attendance is required.
• Valid driver's license required.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers