Multi-Site Healthcare Office Manager

Coastal Health; Orange Park (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid time off (PTO)

Paid holidays

Comprehensive benefits package

Job summary

Coastal Health is seeking an experienced Office Manager to oversee the daily operations of multiple specialty practice locations in Orange Park, FL. You will lead front office operations, scheduling, and staff development to ensure an excellent patient experience across all sites.

Responsibilities include supervising teams, coordinating staffing, ensuring proper documentation, HIPAA compliance, and traveling between sites as needed.

Qualifications

• Strong leadership and people management skills.
• Experience in healthcare office management preferred.
• Excellent communication and organizational abilities.

Responsibilities

• Oversee daily operations across multiple specialty practice locations.
• Supervise, support, and develop front office and clinical support staff.
• Coordinate staffing, scheduling, and workflow to ensure efficient office operations.
• Monitor office performance, productivity, and adherence to policies and procedures.
• Support patient scheduling, check-in/check-out processes, and overall patient satisfaction.
• Assist with staff training, onboarding, performance management, and employee development.
• Work closely with providers and leadership to address operational needs and improve processes.
• Ensure accurate patient documentation and compliance with healthcare regulations and privacy requirements.
• Monitor office supplies, equipment, and other operational needs across assigned locations.
• Help resolve patient concerns and staff issues professionally and promptly.
• Travel between assigned locations as needed to provide operational support.

Skills

Leadership

Communication

Organization

Problem-solving

EMR knowledge

Education

Bachelor's degree

Tools

EMR software

Job description

Coastal Health is seeking an experienced Office Manager to oversee the daily operations of multiple specialty practice locations in Orange Park, FL. You will lead front office operations, scheduling, and staff development to ensure an excellent patient experience across all sites.

Responsibilities include supervising teams, coordinating staffing, ensuring proper documentation, HIPAA compliance, and traveling between sites as needed.