Multi-Site Facilities Coordinator for Client Operations

EMCOR Facilities Services, Inc.; Tempe (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

EMCOR Facilities Services, Inc. is seeking a detail-oriented Account Coordinator to manage designated customer accounts. You will handle telephonic and electronic follow-ups, close open work orders, and ensure timely completion while keeping customers informed of progress and escalations.

You will also manage AP, billing and service-provider communications for the accounts. The role requires strong administrative skills, 2+ years in facilities-related roles, and bilingual English-Spanish

Qualifications

• Associates degree or equivalent experience.
• Minimum 2 years in facilities maintenance, property mgmt or customer service.
• Experience with Electrical, HVAC, Plumbing, or Roofing preferred.
• Bi-lingual English-Spanish preferred.
• Proficient in MS Windows, Excel and Word.
• Typing speed minimum 50 wpm; good writing skills.

Responsibilities

• Performs administration support including; ordering, vendor management, scheduling, reporting, Purchase Order coordination and any other task.
• Provide administrative direction to subcontractors in completing work assignments.
• Interface with all departments to ensure equipment operates properly and no disruption of service.
• Respond to maintenance requests including HVAC, electrical, IT, and security systems.
• Maintain records, files, controls, and procedures for management and production.
• Maintain a strong safety program within EFS guidelines.
• Communicate effectively with employees, management, contractors, customers.
• Participate in budget/forecast development and cost-reduction opportunities.
• Conduct daily/weekly reporting on open work orders.
• Keep files up to date and complete; inform supervisor of work performed.

Skills

Bi-lingual English-Spanish

Education

Associates Degree and/or equivalent experience

Tools

MS Excel

MS Word

Job description

EMCOR Facilities Services, Inc. is seeking a detail-oriented Account Coordinator to manage designated customer accounts. You will handle telephonic and electronic follow-ups, close open work orders, and ensure timely completion while keeping customers informed of progress and escalations.

You will also manage AP, billing and service-provider communications for the accounts. The role requires strong administrative skills, 2+ years in facilities-related roles, and bilingual English-Spanish