Facilities Receptionist & Admin Coordinator

EMCOR Facilities Services, Inc.; Neenah (WI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Health savings account

401(k) plan

Employee assistance program

Job summary

EMCOR Facilities Services, Inc. is seeking a receptionist to handle calls, welcome visitors, support badge requests and assist the account team with administrative tasks. The role includes coordinating work requests, entering data in Corrigo, and communicating with the maintenance team and vendors.

Strong Excel/PowerPoint skills and clear English communication are required. The position may involve site audits, safety checks, occasional travel, and supporting various EMCOR platforms and vendor

Qualifications

• HS Diploma or GED.
• 2-3 years of proven experience providing excellent customer service in receptionist role.
• MS Office Suite proficiency, including PowerPoint, Excel and Word.
• Experience with a Computer Maintenance Management System (CMMS) a plus.

Responsibilities

• Handle incoming calls, greet visitors, support badge requests and ensure the lobby areas are neat.
• Assist account team with administrative tasks, including building presentations and tracking metrics.
• Coordinate work requests with EMCOR Maintenance Team and vendors via Corrigo/EMCOR Via platform.
• Conduct audits, escort vendors, manage breakrooms, support shipping and receiving duties.
• Provide operational training on EMCOR technology platforms and manage conference room requests.
• Assist with catering events and other duties assigned by EMCOR Account Leadership.

Skills

Customer service

Communication skills

Multitasking

Professional presentation

Education

HS Diploma or GED

Tools

MS Office

CMMS

SharePoint

Corrigo

Job description

EMCOR Facilities Services, Inc. is seeking a receptionist to handle calls, welcome visitors, support badge requests and assist the account team with administrative tasks. The role includes coordinating work requests, entering data in Corrigo, and communicating with the maintenance team and vendors.

Strong Excel/PowerPoint skills and clear English communication are required. The position may involve site audits, safety checks, occasional travel, and supporting various EMCOR platforms and vendor