Facilities Coordinator

EMCOR Group; Tempe (AZ); Hybrid; USD 46,000 - 64,000; Full time

Job summary

EMCOR Facilities Services, Inc. in Tempe, AZ is seeking a detail-oriented coordinator to manage open work orders and serve as the main contact for designated customers, ensuring timely updates and clear communication.

Under general supervision, the role handles billing, approvals, and escalations, coordinating with multiple departments to keep facilities operations running smoothly and safely. The position requires an associates degree or equivalent, 2+ years in facilities or customer service,

Qualifications

• Associates Degree and/or equivalent experience.
• Minimum of two years of experience in facilities maintenance, property management or customer service.
• Experience managing service delivery for Electrical, HVAC, Plumbing, or Roofing preferred.
• Bi-lingual English-Spanish preferred.
• Advanced proficiency MS Windows Applications, including MS Excel and Word.
• Type at least 50 words per minute with good writing skills.
• Professional demeanor and customer-service focus.

Responsibilities

• Admin support including ordering, vendor management, scheduling, and PO coordination.
• Provide direction to subcontractors and supervise work assignments.
• Interface with departments to ensure equipment operates without disruption.
• Handle maintenance requests for facilities (HVAC, electrical, IT, security).
• Maintain records and support safety programs and communications.

Skills

Facilities management

Customer service

Bilingual English/Spanish

MS Excel & Word

Typing 50 wpm

Education

Associate degree or equivalent

Tools

MS Windows Applications

Job description

About Us

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.

Job Summary

Under general supervision, wholly responsible for all aspects that pertain to your

designated customer account/s. Conduct telephonic and electronic follow up and closing functions

for open work orders on dedicated National/Supplier Management Accounts in order to meet the

contractual obligations of each client. Intent is to ensure work orders are completed on time. This

position will also involve handling daily customer communications which includes but is not

limited to keeping customers informed of work being performed at their location, providing

updates to customers, and handling escalations. This position is the main point of contact for

designated customers. Handle all AP, billing and service provider escalations/issues for designated

customer

Essential Duties & Responsibilities

• Performs administration support including; ordering, vendor management, scheduling, reporting, Purchase Order coordination and any other such task assigned by supervisors.


• Provide administrative, technical direction, and supervision to subcontracts in completing work assignments.


• Interface with all departments to ensure all equipment is operating properly and that there is no disruption of service.


• Respond to request for maintenance and repair of facilities to include: Heat ventilation & Air Conditioning, Security Components, IT equipment, emergency situations affecting the facilities, Etc.


• Maintains sufficient records, files, controls, and procedures to ensure management and work production.


• Maintain a strong safety program within EFS Guidelines.


• Maintain effective communications with employees, management, contractors, customers.


• The coordinator will participate in budget/forecast (monthly actual performance) development while identifying and implementing cost reduction opportunities across all functions.


• Conducts daily/weekly reporting on open work orders for supervisor review.


• Keeps accurate files of all office related issues, ensuring files are up to date and complete.


• Communicate with supervisor on the work performed and preventive maintenance.


• Will attend weekly staff meeting and safety training

Qualifications

Associates Degree and/or equivalent experience

• Minimum of two years of experience in facilities maintenance, property management or customer service role required.


• Experience in managing service delivery for trades labor such as Electrical, HVAC, Plumbing, or Roofing preferred.


• Bi-lingual English-Spanish preferred.


• Advanced proficiency MS Windows Applications, including MS Excel and Word.


• Must be able to Type min 50 wpm and have good writing skills.


• Professional and friendly demeanor, willing to go above and beyond to accomplish the mission.


• Ability to work under pressure and constantly make correct decisions with limited input, and determine when to upscale issues to the Facilities Manager/Supervisor or Account Manager


• Ability to communicate effectively and efficiently with all functions of the Operations Staff and Call Center Operations team to carry out the objectives of the program


• Ability to critically think and problem solve.


• Ability to maintain a courteous, professional demeanor at all times


• Convey confidence in providing and receiving pertinent information


• Must be punctual, reliable and caring about their work ethic

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review ourAffirmative Action Policy (https://emcorgroup.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=125202&hashed=1919211281) .

Job Locations

US-AZ-Tempe

ID

2026-52235

Company

EMCOR Facilities Services, Inc.

Category

Maintenance

Position Type

Full-Time

Location Type

Hybrid

Posted Date

1 day ago (9/1/2026 2:40 PM)