Multi-Office Operations & Culture Coordinator

Crispin; Houston (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Matching 401(k)

FSA and HSA

Job summary

Crispin is seeking an Office Coordinator to keep our Houston, New York, and Los Angeles offices running smoothly. You will support day-to-day operations, facilities, and employee experiences, including events and vendor coordination.

Ideal candidates have 2+ years in office coordination, strong organizational skills, and the ability to handle confidential information while partnering with IT and leadership to resolve workplace needs.

Qualifications

• 2+ years of experience in office coordination, administrative operations, workplace experience, facilities, or a related role.
• Experience managing day-to-day office operations, facilities, vendors, building management, and maintenance.
• Experience managing purchasing card reconciliation, expense reports, invoices, and deposits.
• Experience supporting executives and handling confidential information.
• Experience coordinating employee events, office gatherings, catering, or employee experience programs.
• Experience partnering with IT and internal teams to resolve workplace, equipment, and technology needs.

Responsibilities

• Serve as the primary office coordinator for Houston and other locations, ensuring day-to-day support.
• Reconcile and allocate monthly purchasing card expenses for multiple cardholders, including the CEO's card.
• Prepare and submit executive expense reports.
• Oversee day-to-day operation of all offices, including maintenance and vendor coordination.
• Coordinate with building management for repairs and office-related issues.
• Open and close the Houston office on required in-office days.
• Coordinate weekly office lunches and conference room reservations across locations.
• Manage employee office access, including badges, parking access, passes and desk assignments.
• Order and maintain office and kitchen supplies; receive and distribute mail and packages.
• Coordinate employee events, recognition, and life-event acknowledgments.

Skills

Office coordination

Administrative operations

Facilities management

Vendor coordination

Conference room management

Event coordination

Communication skills

Organizational skills

Job description

Crispin is seeking an Office Coordinator to keep our Houston, New York, and Los Angeles offices running smoothly. You will support day-to-day operations, facilities, and employee experiences, including events and vendor coordination.

Ideal candidates have 2+ years in office coordination, strong organizational skills, and the ability to handle confidential information while partnering with IT and leadership to resolve workplace needs.