Office Coordinator

Crispin; Houston (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Matching 401(k)

FSA and HSA

Job summary

Crispin is seeking an Office Coordinator to keep our Houston, New York, and Los Angeles offices running smoothly. You will support day-to-day operations, facilities, and employee experiences, including events and vendor coordination.

Ideal candidates have 2+ years in office coordination, strong organizational skills, and the ability to handle confidential information while partnering with IT and leadership to resolve workplace needs.

Qualifications

• 2+ years of experience in office coordination, administrative operations, workplace experience, facilities, or a related role.
• Experience managing day-to-day office operations, facilities, vendors, building management, and maintenance.
• Experience managing purchasing card reconciliation, expense reports, invoices, and deposits.
• Experience supporting executives and handling confidential information.
• Experience coordinating employee events, office gatherings, catering, or employee experience programs.
• Experience partnering with IT and internal teams to resolve workplace, equipment, and technology needs.

Responsibilities

• Serve as the primary office coordinator for Houston and other locations, ensuring day-to-day support.
• Reconcile and allocate monthly purchasing card expenses for multiple cardholders, including the CEO's card.
• Prepare and submit executive expense reports.
• Oversee day-to-day operation of all offices, including maintenance and vendor coordination.
• Coordinate with building management for repairs and office-related issues.
• Open and close the Houston office on required in-office days.
• Coordinate weekly office lunches and conference room reservations across locations.
• Manage employee office access, including badges, parking access, passes and desk assignments.
• Order and maintain office and kitchen supplies; receive and distribute mail and packages.
• Coordinate employee events, recognition, and life-event acknowledgments.

Skills

Office coordination

Administrative operations

Facilities management

Vendor coordination

Conference room management

Event coordination

Communication skills

Organizational skills

Job description

You are an Office Coordinator at Crispin. What's great about this role is that you're at the center of keeping our offices-and our people-running smoothly. You'll support our awesome teams, helping with everything from day-to-day office operations and facilities to employee events and the details that make our workplace feel like Crispin.

Responsibilities

Administrative Operations

• Serve as the primary office coordinator for Houston, New York, and Los Angeles, ensuring each office has the day-to-day support it needs.
• Reconcile and allocate monthly purchasing card expenses for multiple cardholders, including the CEO's corporate card.
• Prepare and submit executive expense reports.

Facilities & Office Operations

• Oversee the day-to-day operation of all three offices, including maintenance, vendor coordination, building management, and office readiness.
• Serve as the primary contact for building management and coordinate repairs, maintenance requests, and office-related issues.
• Open and close the Houston office on required in-office days.
• Partner with IT to resolve office equipment and technology issues.

Employee & Office Services

• Manage employee office access, including building badges, parking access, visitor passes, temporary credentials, and desk assignments.
• Order and maintain office and kitchen supplies for all locations.
• Receive and distribute mail and packages.
• Receive, process, and deposit client checks.
• Coordinate weekly office lunches in Houston and New York, including ordering, setup, and cleanup, and manage Uber vouchers for the Los Angeles office.
• Coordinate conference room reservations and logistics for client meetings in Houston and New York.
• Manage employee desk moves and seating changes across offices.

Culture & Employee Experience

• Plan and coordinate employee events, including happy hours, holiday celebrations, and other culture initiatives.
• Coordinate employee recognition, gifts, and acknowledgments for life events, including bereavement and other milestone occasions.

Qualifications:

• Ability to work in our Downtown Houston office Monday-Thursday.
• 2+ years of experience in office coordination, administrative operations, workplace experience, facilities, or a related role.
• Experience managing day-to-day office operations, facilities, vendors, building management, and maintenance.
• Experience managing purchasing card reconciliation, expense reports, invoices, and deposits.
• Experience supporting executives and handling confidential information.
• Experience coordinating employee events, office gatherings, catering, or employee experience programs.
• Experience partnering with IT and internal teams to resolve workplace, equipment, and technology needs.
• Strong organizational and communication skills with the ability to manage multiple priorities and coordinate with employees, leadership, vendors, and external partners.

Compensation Range: $50,000 - $50,000 annually, with the opportunity to earn overtime. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on relevant experience, job-related qualifications/skills, and geographic location. The Company reserves the right to modify this pay range at any time.

• health/dental/vision insurance
• matching 401(k)
• FSA and HSA