Multi-Company Operations Coordinator

BSM Inc.; New York (NY); On-site; USD 50,000 - 62,000; Full time

Job summary

BSM Inc. in New York City is seeking an organized Operations Coordinator to bring order to busy, fast-moving environments. This hands-on role builds systems, tracks projects from kickoff to completion, and ensures nothing falls through the cracks.

You’ll partner with leadership across multiple companies to keep workflows aligned. You’ll drive timelines, maintain documentation, and support calendars and records, with a proactive mindset and strong communication.

Qualifications

• 2+ years in operations, project coordination, or similar roles.
• Exceptionally organized with strong attention to detail.
• Natural project driver: owns deadlines and follow-ups.
• Strong written and verbal communication skills.
• Ability to juggle priorities across multiple teams.
• Proficient with Microsoft Office and Google Workspace.
• Proactive, resourceful and calm under pressure.

Responsibilities

• Organize and streamline day-to-day operations across multiple companies.
• Drive projects forward — set timelines, assign actions, track progress, follow up.
• Create and maintain systems for scheduling, documentation, and communication.
• Coordinate between teams, vendors, and leadership to keep everyone aligned.
• Identify bottlenecks and inefficiencies, propose and implement solutions.
• Prepare status updates, reports, and summaries for leadership.
• Support administrative operations, calendars, filing systems, and records.
• Pitch in wherever needed as the organization grows.

Skills

Operations experience

Organization

Project management

Communication

Multi-tasking

Office tools

Proactive

Tools

Microsoft Office

Google Workspace

Job description

BSM Inc. in New York City is seeking an organized Operations Coordinator to bring order to busy, fast-moving environments. This hands-on role builds systems, tracks projects from kickoff to completion, and ensures nothing falls through the cracks.

You’ll partner with leadership across multiple companies to keep workflows aligned. You’ll drive timelines, maintain documentation, and support calendars and records, with a proactive mindset and strong communication.