Operations & Systems Coordinator — Build Scalable, Clear Processes

LMK Recruiting Solutions; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

LMK Recruiting Solutions is seeking an organized, tech-savvy Operations & Systems Coordinator in New York City to support the COO and office team. You will transform chaotic processes into clear, repeatable workflows, with a focus on Procore and related software.

In this role you will own Procore document control, manage drawings end to end, integrate systems across platforms, and develop standard operating procedures to keep the office running smoothly as the company scales.

Qualifications

• 3+ years in administrative support, operations coordination, or office management.
• Tech-savvy with strong organizational skills and a detail‑oriented mindset.
• Ability to build clear workflows and SOPs, and to train others.

Responsibilities

• Own Procore document control — Serve as primary administrator for document control within Procore, including drawings, correspondence, and insurance documentation.
• Manage drawings end to end — Process, upload, and quality-check all drawings and revisions; troubleshoot plan errors with design professionals.
• Integrate systems — Keep information moving smoothly between software platforms and internal channels, aligning plans, documentation, and field logs into clear digital workflows.
• Build and document process — Spot gaps in how work gets done, draft clear step-by-step SOPs, and train the team to follow them.
• Be the liaison — Act as the go-between for internal teams, clients, design professionals, and vendors on documentation, submittals, and delivery milestones.
• Support leadership directly — Support the COO and leadership team with document prep, file organization, status tracking, and day-to-day office coordination.

Skills

Tech-savvy

Process-oriented

Administrative experience

Communication

Procore

Tools

Procore

Job description

LMK Recruiting Solutions is seeking an organized, tech-savvy Operations & Systems Coordinator in New York City to support the COO and office team. You will transform chaotic processes into clear, repeatable workflows, with a focus on Procore and related software.

In this role you will own Procore document control, manage drawings end to end, integrate systems across platforms, and develop standard operating procedures to keep the office running smoothly as the company scales.