Missoula Office Coordinator: Multi-Dept Support

Express Employment International (US); Missoula (MT); On-site; USD 26,000 - 37,000; Full time

Job summary

Express Employment Professionals in Missoula seeks an organized Office Administrator to support daily operations for a busy local company. You will manage communications, scheduling, invoicing, and file organization, ensuring accurate records and professional client interactions.

Ideal candidates are detail-oriented, reliable, and comfortable collaborating with management and multiple departments. Proficiency with QuickBooks and Microsoft Office is preferred, as is prior office experience.

Qualifications

• Prior administrative or receptionist experience preferred.
• Experience with QuickBooks preferred.
• Excellent communication and customer service abilities.

Responsibilities

• Answer and direct incoming phone calls, take messages, and schedule appointments.
• Contact new leads through phone, email, and text communication.
• Follow up on open estimates and maintain ongoing customer communication.
• Prepare, submit, and track building permit applications.
• Register warranties for completed projects and maintain accurate records.
• Organize and maintain job files, contracts, permits, and project documentation.
• Monitor inventory levels and order office supplies as needed.
• Receive customer payments, prepare bank deposits, and process checks.
• Assist with accounts payable and payment tracking using QuickBooks.
• Provide administrative support to management, sales, and production teams.
• Greet customers and visitors while maintaining a professional and welcoming environment.

Skills

Organizational skills

Time management

Customer service

Communication skills

Microsoft Office

Tools

QuickBooks

Microsoft Office

Job description

Express Employment Professionals in Missoula seeks an organized Office Administrator to support daily operations for a busy local company. You will manage communications, scheduling, invoicing, and file organization, ensuring accurate records and professional client interactions.

Ideal candidates are detail-oriented, reliable, and comfortable collaborating with management and multiple departments. Proficiency with QuickBooks and Microsoft Office is preferred, as is prior office experience.