Administrative Assistant

Express Employment Professionals; Missoula (MT); Presencial; USD 26.000 - 37.000; Jornada completa

Descripción de la vacante

Express Employment Professionals in Missoula seeks an organized Office Administrator to support daily operations for a busy local company. You will manage communications, scheduling, invoicing, and file organization, ensuring accurate records and professional client interactions.

Ideal candidates are detail-oriented, reliable, and comfortable collaborating with management and multiple departments. Proficiency with QuickBooks and Microsoft Office is preferred, as is prior office experience.

Formación

• Prior administrative or receptionist experience preferred.
• Experience with QuickBooks preferred.
• Excellent communication and customer service abilities.

Responsabilidades

• Answer and direct incoming phone calls, take messages, and schedule appointments.
• Contact new leads through phone, email, and text communication.
• Follow up on open estimates and maintain ongoing customer communication.
• Prepare, submit, and track building permit applications.
• Register warranties for completed projects and maintain accurate records.
• Organize and maintain job files, contracts, permits, and project documentation.
• Monitor inventory levels and order office supplies as needed.
• Receive customer payments, prepare bank deposits, and process checks.
• Assist with accounts payable and payment tracking using QuickBooks.
• Provide administrative support to management, sales, and production teams.
• Greet customers and visitors while maintaining a professional and welcoming environment.

Conocimientos

Organizational skills

Time management

Customer service

Communication skills

Microsoft Office

Herramientas

QuickBooks

Microsoft Office

Descripción del empleo

Office Administrator

Location: Missoula, MT
Schedule: Monday-Friday, 9:00 AM - 5:00 PM
Pay: $23.00 per hour
Start Date: December 2026

Express Employment Professionals is seeking a highly organized and customer-focused Office Administrator to support daily operations for a busy local company in Missoula. This position plays an essential role in maintaining efficient office functions, coordinating administrative processes, supporting customer communications, and assisting multiple departments.

The ideal candidate will be detail-oriented, professional, and capable of managing a variety of responsibilities while delivering excellent customer service.

Responsibilities

• Answer and direct incoming phone calls, take messages, and schedule appointments
• Contact new leads through phone, email, and text communication
• Follow up on open estimates and maintain ongoing customer communication
• Prepare, submit, and track building permit applications
• Register warranties for completed projects and maintain accurate records
• Organize and maintain job files, contracts, permits, and project documentation
• Monitor inventory levels and order office supplies as needed
• Receive customer payments, prepare bank deposits, and process checks
• Assist with accounts payable and payment tracking using QuickBooks
• Provide administrative support to management, sales, and production teams
• Greet customers and visitors while maintaining a professional and welcoming environment

Qualifications

• Previous administrative, receptionist, or office support experience preferred
• Experience with QuickBooks preferred
• Strong organizational and time-management skills
• Excellent communication and customer service abilities
• Proficiency with Microsoft Office and general computer applications
• Ability to maintain accurate records and handle confidential information
• Self-motivated with the ability to work independently and manage multiple priorities

Why Join This Team?

This is an excellent opportunity to join a well-established local company where your organizational skills and attention to detail will have a direct impact on daily operations. The position offers a consistent weekday schedule, a professional work environment, and the opportunity to work closely with leadership and multiple departments.