Luxury Executive Office Administrator

Paws-Up-Montana; Greenough (MT); On-site; USD 42,000 - 54,000; Full time

Job summary

Paws Up Montana is seeking an Office Administrator to support the executive office in Greenough, MT. The role focuses on hospitality-driven administrative tasks, calendar coordination, and confidential handling of high-level information.

You will work closely with the Las Vegas corporate office to ensure seamless daily operations, accurate record-keeping, and proactive office upkeep in a luxury resort setting.

Qualifications

• Minimum of 2-3 years administrative, office management, or executive support experience.
• Specialized knowledge of accounting or bookkeeping principles and luxury guest service standards.
• Strong problem-solving, verbal and written communication, and high discretion.

Responsibilities

• Manage executive calendars, mailings, and appointments for Executive Office leadership, coordinating between Las Vegas HQ and Montana teams.
• Maintain strict confidentiality regarding sensitive materials and communications.
• Keep an organized, professional workspace and manage office supplies for smooth operations.
• Oversee the office safe, petty cash procedures, and basic bookkeeping tasks.
• Answer calls per Paws Up Montana standards and provide exceptional guest service.
• Source materials and coordinate corporate events with Directors for special projects.
• Perform additional duties as assigned by leadership.

Skills

Problem-solving

Verbal communication

Written communication

Discretion

Detail orientation

Tools

Microsoft Office Suite

Maestro PMS

Job description

Paws Up Montana is seeking an Office Administrator to support the executive office in Greenough, MT. The role focuses on hospitality-driven administrative tasks, calendar coordination, and confidential handling of high-level information.

You will work closely with the Las Vegas corporate office to ensure seamless daily operations, accurate record-keeping, and proactive office upkeep in a luxury resort setting.