Office Administrator

Digital Mountain, Inc.; California (MO); On-site; USD 40,000 - 60,000; Full time

Job summary

A technology solutions firm in California is seeking an Office Administrator to manage daily office operations and provide administrative support to the CEO. Responsibilities include overseeing front office tasks, coordinating meetings, and managing records. Candidates should have a bachelor's degree or paralegal certification and at least two years of administrative experience. The ideal applicant will possess exceptional organizational and communication skills and be proficient in MS Office. Competitive compensation based on experience.

Qualifications

• 2+ years in an administrative role, preferred.
• Advanced knowledge of MS Office required.
• Exceptional organizational and communication skills.

Responsibilities

• Oversee front office operations and communications.
• Coordinate meeting appointments and take minutes.
• Manage digital and physical records.

Skills

Organizational skills

Communication skills

Time-management skills

Education

Bachelor's degree in business administration or paralegal certification

Tools

MS Office (Word, Excel)

Job description

Office Administrator for daily office operations, schedule meetings, support the CEO with administrative tasks, and various other responsibilities as needed. This role requires effective communication skills to ensure high-level efficiency and organizational support.

Key Responsibilities:

• Overseeing front office operations, communications with landlord, maintaining office equipment, and ordering supplies to prevent workflow interruptions.
• Coordinating meeting appointments with external clients and taking meeting minutes.
• Creating, filing, and managing digital and physical records.
• Assisting with the preparation of agreements and contracts.
• Preparing expense reports; assisting with vendor payment preparation.
• Providing administrative support to executive staff, including communications with clients.
• Assisting with company event coordination.
• Other responsibilities as assigned.

Required Qualifications & Skills:

• Education and Experience: A bachelor’s degree in business administration or paralegal certification, and 2+ years in an administrative role, preferred. Equivalent combination of education, experience, and professional training considered.
• Software Proficiency: Advanced knowledge of MS Office (Word, Excel) required, additional platform experience favorable.
• Skills: Exceptional organizational, written/verbal communication, and time-management skills.
• Traits: Detail-oriented, professional demeanor, resourceful, and the ability to maintain confidentiality.

Compensation is commensurate with skills and experience. To apply for this position, send an email with resume attached to [e-mail] . Principals only.