Detail-Oriented Office Administrator | Front Desk & Ops

Beacon Hill Staffing Group; Oak Brook (IL); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Federal leave programs

State leave programs

Job summary

Beacon Hill Staffing Group is seeking a motivated Office Administrator to support daily office operations, coordinate administrative activities, and ensure a positive experience for employees, visitors, and business partners in a fast-paced environment.

Responsibilities include front office management, meeting and travel scheduling, record-keeping, onboarding support, and processing invoices. A degree and 3+ years of related experience, plus strong MS Office skills, are preferred.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Communications, or related field preferred.
• 3+ years of experience in office administration or related role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite.
• Ability to handle confidential information.

Responsibilities

• Manage front office operations, including greeting visitors, answering phones, and handling correspondence.
• Coordinate meetings, calendars, and travel arrangements as needed.
• Maintain office supplies, equipment, and vendor relationships.
• Assist with document preparation, data entry, filing, and record maintenance.
• Serve as a point of contact for employees, clients, and vendors regarding administrative matters.
• Support onboarding activities, office communications, and company events.
• Process invoices, expense reports, and other administrative documentation.
• Maintain accurate records and confidentiality of sensitive information.
• Assist leadership and departments with administrative projects and special assignments.
• Identify opportunities to improve office processes and efficiency.

Skills

Organizational skills

Communication skills

Professional demeanor

Confidentiality

Customer service

Multitasking

Education

Associate's or Bachelor's degree in Business Administration/Communications

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

Beacon Hill Staffing Group is seeking a motivated Office Administrator to support daily office operations, coordinate administrative activities, and ensure a positive experience for employees, visitors, and business partners in a fast-paced environment.

Responsibilities include front office management, meeting and travel scheduling, record-keeping, onboarding support, and processing invoices. A degree and 3+ years of related experience, plus strong MS Office skills, are preferred.