Mission-Driven Administrative Office Coordinator

Sevita; Vincennes (IN); On-site; USD 35,000 - 39,000; Full time

Benefits offered by this job

Full, Part-time, and As Needed sched u

Full compensation/benefits package for

401(k) with company match

Paid time off and holiday pay

Employee Referral Program bonus

Job summary

Mentor Community Services, part of the Sevita family, seeks an Office Coordinator to support our mission through administrative duties, scheduling, travel planning, and routine correspondence. This full-time role offers Monday–Friday, 8am–5pm, with competitive hourly pay.

You will coordinate department staff tasks, assist HR with onboarding, manage payroll and invoices, and help maintain contracts. The ideal candidate holds an associate degree and 2–3 years of experience with strong

Qualifications

• Associates degree in related field.
• 2-3 years of experience in administrative support or an equivalent combination of education and experience.
• Strong attention to detail and organizational skills.
• Ability to multi-task and meet deadlines.
• Effective communication skills to manage relationships.
• A reliable, responsible attitude and a compassionate approach.
• A commitment to quality in everything you do.

Responsibilities

• Coordinate work, plans, organize, and schedules duties and responsibilities of department staff.
• Provide backup support for administrative staff.
• Assure training and continuing in-service training instruction is received by all staff.
• Assist in preparation and maintenance of contracts and contract proposals.
• Coordinate building maintenance, office equipment, purchasing, and space planning/lease.
• Organize and plan department/program meetings, training, and events.
• May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
• Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department.
• Perform timekeeper responsibilities.

Skills

Attention to detail

Multi-tasking

Communication

Reliability

Compassionate approach

Quality mindset

Education

Associates degree in related field

Job description

Mentor Community Services, part of the Sevita family, seeks an Office Coordinator to support our mission through administrative duties, scheduling, travel planning, and routine correspondence. This full-time role offers Monday–Friday, 8am–5pm, with competitive hourly pay.

You will coordinate department staff tasks, assist HR with onboarding, manage payroll and invoices, and help maintain contracts. The ideal candidate holds an associate degree and 2–3 years of experience with strong