Administrative Office Coordinator

Sevita; Lafayette (IN); On-site; USD 19,000 - 27,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off and holiday pay

Career development opportunities

Job summary

Mentor Community Services, part of the Sevita family, seeks an Office Coordinator to support management with scheduling, travel planning, and routine correspondence. You will coordinate staff duties, provide backup for administrative staff, and help manage contracts and payroll.

This role offers full-time or as-needed schedules and a benefits package. Join a mission-driven team delivering community-based services and opportunities for growth.

Qualifications

• Associates degree in related field is required or equivalent experience.
• 2-3 years of administrative support experience is preferred.
• Strong attention to detail and ability to multi-task to meet deadlines.

Responsibilities

• Coordinate work, plans, organize, and schedule duties and responsibilities of department staff.
• Provide backup support for administrative staff and assist with HR tasks as needed.
• Coordinate payroll, invoices, accounts payable, and generate department reports.
• Support management with scheduling, travel planning, and routine correspondence.
• Assist in preparation and maintenance of contracts and proposals.
• Organize meetings, training, and department events.
• Perform timekeeper responsibilities.

Skills

Attention to detail

Organizational skills

Multi-tasking

Effective communication

Compassionate approach

Commitment to quality

Education

Associates degree in related field

Job description

Mentor Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You’ll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.

Starting Pay $16.48

Office Coordinator

Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission. Support management with administrative duties, including scheduling, travel planning, and routine correspondence.

• Coordinate work, plans, organize, and schedules duties and responsibilities of department staff.
• Provide backup support for administrative staff.
• Assure training and continuing in-service training instruction is received by all staff.
• Assist in preparation and maintenance of contracts and contract proposals.
• Coordinate building maintenance, office equipment, purchasing, and space planning/lease.
• Organize and plan department/program meetings, training, and events.
• May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
• Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department.
• Perform timekeeper responsibilities.

Qualifications

• Associates degree in related field
• 2-3 years of experience in administrative support or an equivalent combination of education and experience
• Strong attention to detail and organizational skills
• Ability to multi-task and meet deadlines
• Effective communication skills to manage relationships
• A reliable, responsible attitude and a compassionate approach
• A commitment to quality in everything you do

Why Join Us?

• Full, Part-time, and As Needed schedules available.
• Full compensation/benefits package for full-time employees.
• 401(k) with company match.
• Paid time off and holiday pay.
• Rewarding work, impacting the lives of those you serve, working alongside a great team of coworkers.
• Enjoy job security with nationwide career development and advancement opportunities.
• Employee Referral Program bonus opportunities for eligible roles

We have a rewarding work environment with awesome co-workers – come join our team –

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.