Dynamic Administrative Office Coordinator - Growth & Impact

Sevita; Indianapolis (IN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off and holiday pay

Full compensation/benefits package

Job summary

Sevita is seeking an Office Coordinator to support a dynamic team with administrative duties including scheduling, travel planning, and routine correspondence.

The role involves coordinating staff tasks, providing backup for administrative personnel, maintaining contracts, coordinating payroll/invoices, and supporting HR activities. Strong organizational skills and attention to detail are essential.

Qualifications

• Associates degree in related field is required.
• 2-3 years of experience in administrative support or equivalent.
• Strong attention to detail and organizational skills.
• Ability to multi-task and meet deadlines.
• Effective communication skills to manage relationships.
• Reliable, responsible attitude and a compassionate approach.
• Commitment to quality in everything you do.

Responsibilities

• Coordinate work, plans, organize, and schedules duties and responsibilities of department staff.
• Provide backup support for administrative staff.
• Assure training and continuing in-service training instruction is received by all staff.
• Assist in preparation and maintenance of contracts and contract proposals.
• Coordinate building maintenance, office equipment, purchasing, and space planning/lease.
• Organize and plan department/program meetings, training, and events.
• May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
• Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department.
• Perform timekeeper responsibilities.

Skills

Attention to detail

Multi-tasking

Communication skills

Reliability

Quality mindset

Education

Associates degree

Job description

Sevita is seeking an Office Coordinator to support a dynamic team with administrative duties including scheduling, travel planning, and routine correspondence.

The role involves coordinating staff tasks, providing backup for administrative personnel, maintaining contracts, coordinating payroll/invoices, and supporting HR activities. Strong organizational skills and attention to detail are essential.