Mission-Driven Administrative Office Coordinator

Sevita; Phoenix (AZ); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Full benefits package

401(k) with company match

Paid time off

Job summary

Mentor Community Services, part of the Sevita family, seeks an Office Coordinator to support a mission-driven team in a dynamic office environment. You will handle scheduling, travel planning, routine correspondence, and back-office operations to keep programs running smoothly.

Responsibilities include coordinating staff duties, maintaining records, processing payroll and invoices, and assisting with HR tasks as needed. Full/Part-time options and a comprehensive benefits package are available.

Qualifications

• Previous administrative, clerical, filing, medical records, or office experience preferred.
• Strong organizational and time-management skills.
• Ability to accurately file, scan, copy, and maintain documents.
• Basic computer skills, including Microsoft Office and data-entry systems.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality when handling employee and/or client records.
• Ability to follow established filing, documentation, and compliance procedures.
• Ability to work independently and prioritize tasks in a busy office environment.
• Good written and verbal communication skills.
• Ability to meet deadlines and maintain productivity standards.
• Must be able to safely lift, carry, and move file boxes or other office materials as required.

Responsibilities

• Coordinate work, plans, organize, and schedules duties and responsibilities of department staff.
• Provide backup support for administrative staff.
• Assure training and continuing in-service training instruction is received by all staff.
• Assist in preparation and maintenance of contracts and contract proposals.
• Coordinate building maintenance, office equipment, purchasing, and space planning/lease.
• Organize and plan department/program meetings, training, and events.
• May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
• Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department.
• Perform timekeeper responsibilities.

Skills

Administrative experience

Organizational skills

Document handling

MS Office

Data-entry

Attention to detail

Confidentiality

Filing procedures

Independent work

Communication skills

Time management

Deadline driven

Lifting/moving files

Tools

Microsoft Office

Job description

Mentor Community Services, part of the Sevita family, seeks an Office Coordinator to support a mission-driven team in a dynamic office environment. You will handle scheduling, travel planning, routine correspondence, and back-office operations to keep programs running smoothly.

Responsibilities include coordinating staff duties, maintaining records, processing payroll and invoices, and assisting with HR tasks as needed. Full/Part-time options and a comprehensive benefits package are available.