Administrative Office Coordinator

Sevita; Phoenix (AZ); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Full benefits package

401(k) with company match

Paid time off

Job summary

Mentor Community Services, part of the Sevita family, seeks an Office Coordinator to support a mission-driven team in a dynamic office environment. You will handle scheduling, travel planning, routine correspondence, and back-office operations to keep programs running smoothly.

Responsibilities include coordinating staff duties, maintaining records, processing payroll and invoices, and assisting with HR tasks as needed. Full/Part-time options and a comprehensive benefits package are available.

Qualifications

• Previous administrative, clerical, filing, medical records, or office experience preferred.
• Strong organizational and time-management skills.
• Ability to accurately file, scan, copy, and maintain documents.
• Basic computer skills, including Microsoft Office and data-entry systems.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality when handling employee and/or client records.
• Ability to follow established filing, documentation, and compliance procedures.
• Ability to work independently and prioritize tasks in a busy office environment.
• Good written and verbal communication skills.
• Ability to meet deadlines and maintain productivity standards.
• Must be able to safely lift, carry, and move file boxes or other office materials as required.

Responsibilities

• Coordinate work, plans, organize, and schedules duties and responsibilities of department staff.
• Provide backup support for administrative staff.
• Assure training and continuing in-service training instruction is received by all staff.
• Assist in preparation and maintenance of contracts and contract proposals.
• Coordinate building maintenance, office equipment, purchasing, and space planning/lease.
• Organize and plan department/program meetings, training, and events.
• May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
• Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department.
• Perform timekeeper responsibilities.

Skills

Administrative experience

Organizational skills

Document handling

MS Office

Data-entry

Attention to detail

Confidentiality

Filing procedures

Independent work

Communication skills

Time management

Deadline driven

Lifting/moving files

Tools

Microsoft Office

Job description

Mentor Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You’ll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.

Office Coordinator

Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission. Support management with administrative duties, including scheduling, travel planning, and routine correspondence.

• Coordinate work, plans, organize, and schedules duties and responsibilities of department staff.
• Provide backup support for administrative staff.
• Assure training and continuing in-service training instruction is received by all staff.
• Assist in preparation and maintenance of contracts and contract proposals.
• Coordinate building maintenance, office equipment, purchasing, and space planning/lease.
• Organize and plan department/program meetings, training, and events.
• May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
• Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department.
• Perform timekeeper responsibilities.

Qualifications

• Previous administrative, clerical, filing, medical records, or office experience preferred.
• Strong organizational and time-management skills.
• Ability to accurately file, scan, copy, and maintain documents.
• Basic computer skills, including Microsoft Office and data-entry systems.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality when handling employee and/or client records.
• Ability to follow established filing, documentation, and compliance procedures.
• Ability to work independently and prioritize tasks in a busy office environment.
• Good written and verbal communication skills.
• Ability to meet deadlines and maintain productivity standards.
• Must be able to safely lift, carry, and move file boxes or other office materials as required.
• Must be able to work during designated operational business hours, which may vary by department and business needs.

Why Join Us?

• Full, Part-time, and As Needed schedules available.
• Full compensation/benefits package for full-time employees.
• Pay rate: $18-21 per hour.
• 401(k) with company match.
• Paid time off and holiday pay.
• Rewarding work, impacting the lives of those you serve, working alongside a great team of coworkers.
• Enjoy job security with nationwide career development and advancement opportunities.
• Employee Referral Program bonus opportunities for eligible roles

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.