Executive Office & Operations Coordinator

Sevita; Tulsa (OK); On-site; USD 36,000 - 60,000; Full time

Job summary

Sevita is seeking an experienced administrative professional to provide comprehensive office support across a regional scope. The role involves scheduling, travel planning, payroll coordination, and vendor management within a mission-driven environment.

You will assist managers and executives by coordinating workflows, maintaining records, preparing contracts, and supporting HR tasks as needed. Strong communication and accuracy are essential for success in this pivotal support function.

Qualifications

• Administrative support experience is required.
• Ability to schedule, travel planning, and routine correspondence.
• Experience with payroll and vendor coordination is a plus.

Responsibilities

• Supports Managers, Directors, Executives and Officers with daily administrative duties, including scheduling, travel planning, and routine correspondence.
• Coordinates work performed and plans, organizes, delineates and schedules duties and responsibilities of office staff; provides backup for phones.
• Ensures personnel training and in-service instruction are received as needed.
• Coordinates billing, accounting, payroll and related activities; develops reports to guide administrative operations.
• Assists in preparation and maintenance of contracts and contract proposals.
• Coordinates space planning, lease formalities and office automation; maintains vendor relationships and quotes.
• Organizes department meetings, trainings and events as required.
• May assist with HR tasks including interviewing, hiring, orientation, training and evaluations; processes paperwork.
• Maintains databases such as Census system; handles payroll and invoices; investigates discrepancies.
• Acts as central contact for disseminating information from departments and regions; performs other duties.

Skills

Scheduling

Travel planning

Vendor management

Payroll processing

Education

Associates degree in related field

Job description

Sevita is seeking an experienced administrative professional to provide comprehensive office support across a regional scope. The role involves scheduling, travel planning, payroll coordination, and vendor management within a mission-driven environment.

You will assist managers and executives by coordinating workflows, maintaining records, preparing contracts, and supporting HR tasks as needed. Strong communication and accuracy are essential for success in this pivotal support function.