Mission-Driven Administrative Coordinator

Sevita; Gilbert (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Sevita is a leading provider of community-based services in the United States. This role coordinates administrative support for an office or region, handling scheduling, travel planning, and routine correspondence while supporting managers and staff to keep operations running smoothly.

The successful candidate will assist with contract preparation, vendor relations, payroll processing, and maintain databases, with opportunities to participate in HR-related tasks and training.

Qualifications

• Associates degree in related field or equivalent combination of education and experience.
• 2-3 years of experience in administrative support.
• Equivalent combination of education and experience accepted.

Responsibilities

• Supports Managers, Directors, Executives and Officers with daily administrative duties, including scheduling, travel planning, and routine correspondence.
• Coordinates work performed and plans, organizes, delineates and schedules duties and responsibilities of office staff; provides backup for phones and duties as needed.
• Ensures training and in-service instruction for assigned personnel; coordinates billing, accounting, payroll and related activities.
• Assists in preparation and maintenance of contracts and contract proposals; coordinates space planning and office automation.
• Coordinates operational matters such as building maintenance, vendor relations, and quote gathering; maintains department meetings and events.
• May assist with HR tasks such as interviewing, hiring, orientation, training and performance evaluations; maintains employee records.

Skills

Scheduling

Travel planning

Vendor coordination

Office administration

Payroll support

Data entry / Census databases

Education

Associates degree in related field

Tools

Census system

MS Office Suite

Job description

Sevita is a leading provider of community-based services in the United States. This role coordinates administrative support for an office or region, handling scheduling, travel planning, and routine correspondence while supporting managers and staff to keep operations running smoothly.

The successful candidate will assist with contract preparation, vendor relations, payroll processing, and maintain databases, with opportunities to participate in HR-related tasks and training.