Miami On-Site People Operations & Office Coordinator

Bizcap US; Miami (FL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Paid time off

Job summary

Bizcap US in Miami, FL is seeking an Office Coordinator to support HR and people operations while maintaining day-to-day office functions. This full-time, on-site role is integral to the People & Culture team.

You will handle onboarding and offboarding, employee records, benefits administration, compliance tracking, interview scheduling, and recruiting support, while coordinating culture events and serving as a point of contact for visitors.

Qualifications

• Strong organizational and time-management abilities in a fast-paced environment.
• Proficiency with HRIS systems, Microsoft Office, and general office technologies.
• Knowledge of HR processes, employment compliance, and benefits administration (or willingness to learn quickly).
• Excellent written and verbal communication skills for interaction with employees, leadership, and external vendors.
• Detail-oriented with strong data entry accuracy and record-keeping skills.
• Ability to maintain confidentiality and handle sensitive employee information professionally.
• Comfortable working on-site in a collaborative environment and adaptable to multiple team leads.

Responsibilities

• Process new hire documentation including I-9 verification, background check coordination, and paperwork management.
• Maintain accurate employee files and manage HRIS data entry for new hires, terminations, and personnel updates.
• Schedule and coordinate interviews, onboarding sessions, and offboarding logistics.
• Administer benefits programs, process enrollment requests, and respond to routine employee benefits questions.
• Track compliance requirements, training completion records, and policy acknowledgments across the organization.
• Support recruiting efforts by posting job requirements, scheduling interviews, and managing candidate logistics.
• Coordinate internal culture events and team activities.
• Provide administrative support including scheduling meetings, preparing documents, and managing office supplies and equipment.
• Serve as a professional point of contact for visitors, callers, and external stakeholders.

Skills

Organization

Time management

Communication

Confidentiality

Adaptability

Education

High school diploma

Business administration / HR studies (nice to have)

Tools

HRIS systems

Microsoft Office

Job description

Bizcap US in Miami, FL is seeking an Office Coordinator to support HR and people operations while maintaining day-to-day office functions. This full-time, on-site role is integral to the People & Culture team.

You will handle onboarding and offboarding, employee records, benefits administration, compliance tracking, interview scheduling, and recruiting support, while coordinating culture events and serving as a point of contact for visitors.