Office Coordinator

Bizcap US; Miami (FL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Paid time off

Job summary

Bizcap US in Miami, FL is seeking an Office Coordinator to support HR and people operations while maintaining day-to-day office functions. This full-time, on-site role is integral to the People & Culture team.

You will handle onboarding and offboarding, employee records, benefits administration, compliance tracking, interview scheduling, and recruiting support, while coordinating culture events and serving as a point of contact for visitors.

Qualifications

• Strong organizational and time-management abilities in a fast-paced environment.
• Proficiency with HRIS systems, Microsoft Office, and general office technologies.
• Knowledge of HR processes, employment compliance, and benefits administration (or willingness to learn quickly).
• Excellent written and verbal communication skills for interaction with employees, leadership, and external vendors.
• Detail-oriented with strong data entry accuracy and record-keeping skills.
• Ability to maintain confidentiality and handle sensitive employee information professionally.
• Comfortable working on-site in a collaborative environment and adaptable to multiple team leads.

Responsibilities

• Process new hire documentation including I-9 verification, background check coordination, and paperwork management.
• Maintain accurate employee files and manage HRIS data entry for new hires, terminations, and personnel updates.
• Schedule and coordinate interviews, onboarding sessions, and offboarding logistics.
• Administer benefits programs, process enrollment requests, and respond to routine employee benefits questions.
• Track compliance requirements, training completion records, and policy acknowledgments across the organization.
• Support recruiting efforts by posting job requirements, scheduling interviews, and managing candidate logistics.
• Coordinate internal culture events and team activities.
• Provide administrative support including scheduling meetings, preparing documents, and managing office supplies and equipment.
• Serve as a professional point of contact for visitors, callers, and external stakeholders.

Skills

Organization

Time management

Communication

Confidentiality

Adaptability

Education

High school diploma

Business administration / HR studies (nice to have)

Tools

HRIS systems

Microsoft Office

Job description

Bizcap US is a leading provider of Revenue-Based Financing and Lines of Capital, focused on empowering small and midsize businesses across North America with fast, flexible access to funding. The company helps businesses grow, scale, and create jobs, contributing to stronger local economies. Bizcap US uses advanced technology and proprietary credit assessment methods to deliver tailored financing solutions that meet the changing needs of business owners. With a strong commitment to speed, transparency, and personalized service, Bizcap ensures merchants can access capital when they need it, supported by a team that understands the challenges of building and expanding a business.

Role Description

The Office Coordinator is a full-time, on-site role based in Miami, FL, responsible for supporting human resources and people operations while maintaining smooth daily office operations. This role is integral to the People & Culture team, handling new hire onboarding and offboarding logistics, employee records management, benefits administration, and compliance tracking. The Office Coordinator serves as a key point of contact for HR processes, visitor scheduling, and office logistics, maintaining a well-organized, efficient, and professional work environment. This position works closely with the Senior People & Culture Lead and People Operations, taking direction based on specific task requirements and helping ensure both operational excellence and employee success.

Key Responsibilities

• Process new hire documentation including I-9 verification, background check coordination, and paperwork management
• Maintain accurate employee files and manage HRIS data entry for new hires, terminations, and personnel updates
• Schedule and coordinate interviews, onboarding sessions, and offboarding logistics
• Administer benefits programs, process enrollment requests, and respond to routine employee benefits questions
• Track compliance requirements, training completion records, and policy acknowledgments across the organization
• Support recruiting efforts by posting job requirements, scheduling interviews, and managing candidate logistics
• Coordinate internal culture events and team activities
• Provide administrative support including scheduling meetings, preparing documents, and managing office supplies and equipment
• Serve as a professional point of contact for visitors, callers, and external stakeholders

Qualifications

• Strong organizational and time-management abilities with ability to juggle multiple priorities in a fast-paced environment
• Proficiency with HRIS systems, Microsoft Office, and general office technologies
• Knowledge of HR processes, employment compliance, and benefits administration (or willingness to learn quickly)
• Excellent written and verbal communication skills for interaction with employees, leadership, and external vendors
• High school diploma or equivalent; post-secondary education in business administration, HR, or related field is a plus
• Detail-oriented with strong data entry accuracy and record-keeping skills
• Ability to maintain confidentiality and handle sensitive employee information professionally
• Comfortable working on-site in a collaborative environment and adaptable to working with multiple team leads

Job Type: Full-time

Pay: $50,000–$60,000 per year

• Health insurance
• Vision insurance
• Paid time off

Schedule: 8-hour shift