Administrative Assistant with QuickBooks experience

ALL STATES MEDICAL EQUIPMENT DISTRI; United States; On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

Opportunity for advancement

Paid time off

Job summary

ALL STATES MEDICAL EQUIPMENT DISTRI in Miami Lakes, FL, seeks a detail-oriented Administrative Assistant to support the office team. The ideal candidate must be fluent in English and possess strong administrative skills, with proficiency in QuickBooks and Microsoft Office Suite.

This role requires excellent communication and organizational skills, handling inquiries, managing records, and assisting with day-to-day operations. Opportunities for growth within the company are available.

Qualifications

• Fluent in English (speaking, reading, and writing).
• Spanish is a plus.
• Strong proficiency in Microsoft Office Suite and QuickBooks.
• Excellent verbal and written communication skills.
• Highly organized with attention to detail.
• Reliable transportation to and from Miami Lakes.
• Previous administrative experience preferred.

Responsibilities

• Provide administrative support to the office team.
• Handle phone calls, emails, and customer inquiries professionally.
• Assist with data entry, invoicing, and basic accounting tasks.
• Maintain organized records and filing systems.
• Coordinate schedules, appointments, and office supplies.
• Ensure smooth day-to-day office operations.

Skills

Fluent in English

Proficiency in Microsoft Office Suite

Strong administrative skills

Proficiency in QuickBooks

Bilingual (English/Spanish)

Tools

QuickBooks

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Benefits

• Competitive salary
• Opportunity for advancement
• Paid time off

Administrative Assistant

Miami Lakes, FL

Schedule: Monday to Friday, 8:30 AM – 5:00 PM

Company: All States M.E.D. – A Highly Reputable Medical Equipment Company

Job Description

We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate must be fluent in English, Spanish is a plus, possess strong administrative skills, and be proficient in QuickBooks and other computer applications. This role requires excellent communication, organizational skills, and the ability to multitask in a fast-paced environment.

Responsibilities

• Provide administrative support to the office team.
• Handle phone calls, emails, and customer inquiries professionally in English and Spanish.
• Assist with data entry, invoicing, and basic accounting tasks in QuickBooks.
• Maintain organized records and filing systems.
• Coordinate schedules, appointments, and office supplies.
• Ensure smooth day-to-day office operations.

Requirements

• Fluent in English (speaking, reading, and writing).
• Spanish is a plus.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks.
• Excellent verbal and written communication skills.
• Highly organized with attention to detail.
• Reliable transportation to and from Miami Lakes.
• Previous administrative experience preferred.

Compensation

Based on experience and qualifications.

Opportunities for growth within the company.

If you meet the qualifications and are looking to join a growing company, we’d love to hear from you!

To apply, please submit your resume to [e-mail]