Medical Services Administrative Assistant II

Texas Health and Human Services; Lubbock (TX); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Health insurance (100% for eligible FT

Pension plan

Generous time off

Career advancement opportunities

Job summary

Texas Health and Human Services Commission (HHSC) in Lubbock, TX is hiring an Administrative Assistant II for Medical Services. The position involves routine administrative support, data entry, calendar management, and coordinating communications within the department.

Primary duties include receptionist tasks, preparing reports, maintaining records, processing requisitions, and assisting with work orders. This full-time role is non-exempt and on-site with occasional travel up to 5%.

Qualifications

• Knowledge of office procedures and basic clerical duties.
• Skill in the use of Microsoft Office systems including Teams, Outlook, Excel, Word, and PowerPoint.
• Ability to organize information both orally and in writing.
• Ability to utilize various databases effectively.
• Ability to communicate accurately and tactfully both orally and in writing.
• Ability to prioritize and manage tasks effectively, producing work on time, with minimal errors.
• Ability to effectively use automated office systems, equipment and basic computer software.

Responsibilities

• Attends work regularly and may follow a specific shift schedule including overtime.
• Acts as receptionist for the program administrative office and greets visitors.
• Produces and proofs correspondence, reports, purchase orders and other forms.
• Maintains filing and data systems and prepares department reports.
• Receives mail, handles records, and performs routine clerical duties.
• Prepares and submits facility work orders and follows up on status.
• Communicates information to team lead or manager and supports clerks as needed.
• Participates in disaster response or COOP as required.

Skills

Office procedures

Microsoft Office

Organization

Databases

Communication

Task prioritization

Automated office systems

Job description

Texas Health and Human Services Commission (HHSC) in Lubbock, TX is hiring an Administrative Assistant II for Medical Services. The position involves routine administrative support, data entry, calendar management, and coordinating communications within the department.

Primary duties include receptionist tasks, preparing reports, maintaining records, processing requisitions, and assisting with work orders. This full-time role is non-exempt and on-site with occasional travel up to 5%.