Administrative Assistant II - Admissions & Data Support

Texas Health and Human Services; San Antonio (TX); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

100% paid employee health insurance

Defined benefit pension plan

Generous time off benefits

Career advancement opportunities

Job summary

Texas Health and Human Services Commission (HHSC) in San Antonio is seeking an Administrative Assistant II for Admissions & Placements. The role supports routine administrative tasks, including data entry, calendar management, mail processing, and document preparation within the Admissions/Placement Unit.

The position emphasizes professional reception duties, confidentiality, and collaboration with several departments.

Qualifications

• Knowledge of office procedures and basic clerical duties.
• Skill in the use of Microsoft Office systems to include Teams, Outlook, Excel, Word and PowerPoint.
• Ability to organize information both orally and in writing.
• Ability to utilize various databases effectively.
• Ability to communicate accurately and tactfully both orally and in writing.
• Ability to prioritize and manage tasks effectively, producing work on time, with minimal errors.

Responsibilities

• Attends work regularly and may work a specific or rotating shift schedule.
• Serves as receptionist for program administrative office and greets visitors.
• Prepares daily calendar information and routine correspondence and reports.
• Maintains filing and data systems and assists with requisitions and time recording.
• Notarizes documents and assists staff as needed.
• Prepares and submits facility work orders and coordinates with maintenance.
• Communicates department information to team leads and managers.
• Participates in disaster response and COOP activities as required.

Skills

Microsoft Office

Administrative support

Data entry

Reception duties

Calendar management

Tools

Notary Public

Job description

Texas Health and Human Services Commission (HHSC) in San Antonio is seeking an Administrative Assistant II for Admissions & Placements. The role supports routine administrative tasks, including data entry, calendar management, mail processing, and document preparation within the Admissions/Placement Unit.

The position emphasizes professional reception duties, confidentiality, and collaboration with several departments.