Medical Scheduling & Logistics Coordinator

ExamWorks; Rancho Cordova (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

ExamWorks is seeking a Scheduling Coordinator in Rancho Cordova, CA to manage appointment scheduling for clients, physicians, and examinees. You will ensure provider specialty and location requirements are met and coordinate ancillary services as needed.

The role requires strong organizational and communication skills, proficiency with office technology, and the ability to handle multiple tasks while maintaining confidentiality.

Qualifications

• High school diploma or equivalent required.
• A minimum of one year related experience; or equivalent combination of training and experience.
• Experience in a medical office preferred.

Responsibilities

• Schedule examinations through the system database.
• Schedule and confirm appointment dates and times with physicians’ offices.
• Communicate with clients regarding appointment scheduling, physician CVs, appointment changes, no shows, cancellations, and receipt of medical records and/or images.
• Confirm receipt of records for record review referrals.
• Prepare and send exam notification letters daily.
• Communicate with physicians, clients and/or examinees.
• Submit client invoice and/or issues to accounting if charges are incurred.
• Ensure prompt pre-payment for services issued when required.
• Coordinate ancillary services such as interpretation, chaperones, transportation, and/or exam site rentals when needed.
• Respond to requests for report status and/or information.
• Provide support to other offices as needed.
• Arrange lodging and/or transportation for out-of-town examinees.
• Process mail, deliveries and shipments as needed.
• Participate in various educational and/or training activities as required.
• Perform other duties as assigned.

Skills

Phone multitasking

Communication skills

Computer proficiency

Typing 35 WPM

Confidentiality

Independent worker

Teamwork

Time management

Under pressure

Education

High school diploma or equivalent

1 year healthcare/medical office experience

Tools

None

Job description

ExamWorks is seeking a Scheduling Coordinator in Rancho Cordova, CA to manage appointment scheduling for clients, physicians, and examinees. You will ensure provider specialty and location requirements are met and coordinate ancillary services as needed.

The role requires strong organizational and communication skills, proficiency with office technology, and the ability to handle multiple tasks while maintaining confidentiality.