Healthcare Scheduling Specialist

ExamWorks; Roseland (NJ); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Medical benefits

401(k) plan

Paid time off

Job summary

ExamWorks is seeking a Scheduling Coordinator to join our team onsite at our Roseland, NJ location. The role involves scheduling examinations with clients, physicians, and examinees while ensuring provider specialty and location requirements are met.

The position operates Monday through Friday, 8:00am–5:00pm, with responsibilities including coordinating ancillary services, processing records, and communicating updates to physicians and clients.

Qualifications

• High school diploma or equivalent required.
• Minimum of one year related experience; or equivalent combination of training and experience.
• Experience in a medical office preferred.
• Ability to consistently handle multiple phone lines with heavy call volume.
• Ability to operate computer, fax, copier, scanner, and telephone.
• Must be able to type a minimum of 35 W.P.M.

Responsibilities

• Schedule examinations through the system database.
• Schedule and confirm appointment dates and times with physicians’ offices.
• Communicate with clients regarding appointment scheduling, physician CVs, appointment changes, no shows, cancellations, and receipt of medical records and/or images.
• Confirm receipt of records for record review referrals.
• Prepare and send exam notification letters daily.
• Coordinate ancillary services such as interpretation, chaperones, transportation, and/or exam site rentals when needed.
• Respond to requests for report status and/or information.
• Provide support to other offices as needed.
• Arrange lodging and/or transportation for out-of-town examinees.

Skills

Multi-line phone handling

Typing 35 WPM

Effective communication

Time management

Independence

Education

High school diploma

Job description

ExamWorks is seeking a Scheduling Coordinator to join our team onsite at our Roseland, NJ location. The role involves scheduling examinations with clients, physicians, and examinees while ensuring provider specialty and location requirements are met.

The position operates Monday through Friday, 8:00am–5:00pm, with responsibilities including coordinating ancillary services, processing records, and communicating updates to physicians and clients.