Onsite Medical Scheduling Coordinator

ExamWorks; Roseland (NJ); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Competitive benefits

Paid time off

401k

Job summary

ExamWorks is seeking a Scheduling Coordinator to join our onsite team in Roseland, NJ. The role is to schedule examinations with clients, physicians and examinees, ensuring provider specialty and location meet client requirements and that ancillary services are arranged.

The coordinator will schedule and confirm appointments, communicate with offices and clients, process invoices when needed, and arrange lodging or transportation for out-of-town examinees.

Qualifications

• High school diploma or equivalent required.
• Minimum of one year related experience; or equivalent training.
• Experience in a medical office preferred.

Responsibilities

• Schedule examinations through the system database.
• Schedule and confirm appointment dates and times with physicians’ offices.
• Communicate with clients regarding appointment scheduling, physician CV’s, appointment changes, no shows, cancellations, and receipt of medical records and/or images.
• Confirm receipt of records for record review referrals.
• Prepare and send exam notification letters daily.
• Communicate with physicians, clients and examinees.
• Submit client invoice and/or issues to accounting if charges are incurred.
• Ensure prompt pre-payment for services issued when required.
• Coordinate ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed.
• Respond to requests for report status and/or information.
• Provide support to other offices as needed.
• Arrange lodging and or transportation for out-of-town examinees.
• Process mail, deliveries and shipments as needed.
• Participate in various educational and or training activities as required.
• Perform other duties as assigned.

Skills

Multi-line phone handling

Communication skills

Typing 35 WPM

Time management

Confidentiality

Work under pressure

Teamwork

Education

High school diploma or equivalent

Job description

ExamWorks is seeking a Scheduling Coordinator to join our onsite team in Roseland, NJ. The role is to schedule examinations with clients, physicians and examinees, ensuring provider specialty and location meet client requirements and that ancillary services are arranged.

The coordinator will schedule and confirm appointments, communicate with offices and clients, process invoices when needed, and arrange lodging or transportation for out-of-town examinees.