Medical Office Administrator

HealingUS™ Centers; Freehold (NJ); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is looking for a meticulous Office Administrator to ensure the smooth operation of their office. This role is vital for supporting staff and clients, managing office operations, coordinating appointments, and maintaining a welcoming environment. The ideal candidate will possess excellent organizational skills, attention to detail, and proficiency in Google Suite. Join a dynamic team where your contributions will foster a positive atmosphere and enhance client experiences. If you are driven and enjoy working in a collaborative setting, this opportunity is perfect for you.

Qualifications

• High school diploma or equivalent required.
• Previous office administration experience preferred.

Responsibilities

• Manage office operations and maintain supplies.
• Assist with data entry, filing, and document preparation.
• Provide support to the Behavioral Health Services department.

Skills

Organizational Skills

Multitasking

Attention to Detail

Communication Skills

Interpersonal Skills

Google Suite Proficiency

Education

High School Diploma

Job description

HealingUS Centers is currently seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office and providing support to our staff and clients.

Responsibilities include:

1. Managing office operations, including maintaining supplies, coordinating appointments, and managing mail
2. Assisting with administrative tasks such as data entry, filing, and document preparation
3. Booking, coordinating, and preparing rooms for consultations and meetings, and maintaining calendars
4. Answering phone calls and responding to inquiries professionally
5. Greeting and assisting clients and visitors
6. Keeping waiting areas and front offices clean and presentable
7. Coordinating meetings and events
8. Performing receptionist, clerical, and administrative duties as required
9. Contributing to a positive team environment
10. Providing support to the Behavioral Health Services department
11. Handling client check-in procedures and maintaining confidentiality per HIPAA policies
12. Participating in trainings and in-service sessions
13. Assisting with administrative reviews and audits
14. Performing other duties as assigned

Minimum Requirements:

• High school diploma or equivalent
• Previous office administration experience preferred
• Excellent organizational and multitasking skills
• Strong attention to detail
• Proficiency in Google Suite
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively