HR Administrator Office Assistant

SERVPRO of Fort Lee; Ridgefield (NJ); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a highly organized HR Administrator/Office Assistant to enhance both human resources and office operations. This hybrid role is vital for ensuring smooth daily business functions, delivering exceptional customer service, and maintaining accurate HR and financial administration. The ideal candidate will thrive in a fast-paced environment, bringing strong communication and organizational skills to the team. Join a supportive culture with opportunities for growth and a variety of responsibilities that keep each day engaging and fulfilling.

Benefits

401(k) matching

Dental insurance

Health insurance

Qualifications

• 2+ years of HR administration or office management experience.
• Proficient in Microsoft Office Suite with strong communication skills.

Responsibilities

• Maintain employee records and assist in payroll processing.
• Coordinate interviews and support onboarding processes.

Skills

Microsoft Office Suite

HR Administration

Organization Skills

Communication Skills

Problem-Solving

Education

High School Diploma or GED

Associate Degree in Business/Accounting

Tools

Xactimate

Job description

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance

We’re looking for a highly organized and motivated HR Administrator / Office Assistant to support both human resources and office operations. This hybrid role is essential in ensuring smooth day-to-day business functions, top-tier customer service, and accurate HR and financial administration in a fast-paced environment.

Key Responsibilities

Human Resources Administration

• Maintain and update employee records, both digital and physical
• Assist in payroll processing by providing relevant data such as absences, bonuses, and leaves
• Coordinate and schedule interviews, orientations, and training sessions
• Support onboarding processes and ensure compliance with HR policies and procedures
• Respond to employee inquiries regarding HR-related matters

Administrative Support

• Answer and direct phone calls, providing excellent customer service
• Manage office schedules, appointments, and meetings
• Prepare and distribute correspondence, memos, and reports
• Maintain organized filing systems and office supplies inventory
• Handle incoming and outgoing mail and emails
• Assist with internal communications and customer correspondence

Finance & Bookkeeping

• Handle accounts payable transactions
• Maintain accurate financial records and organized files
• Assist with accounts receivable processes when needed

Technology & Compliance

• Coordinate office technology setup, maintenance, and backups
• Prepare KPM reports and maintain accurate records
• Manage subcontractor certifications, insurance, and other documentation needs.
• Ensure compliance with corporate and third-party program requirements
• Support marketing dept with administrative tasks as well as mailings, event planning, and website updates

What We’re Looking For

Required

• High school diploma or GED (Associate degree in business/accounting preferred)
• 2+ years of experience in HR administration or office management
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent communication, organization, and multitasking skills
• Strong attention to detail and a proactive, problem-solving mindset
• Ability to handle confidential information with discretion

Preferred

• Knowledge of labor laws, payroll practices, and HR systems and best practices
• Experience in the restoration, cleaning, or insurance industries
• Familiarity with Xactimate or other proprietary software

Working Conditions

• Standard office environment with prolonged periods of sitting
• Occasional lifting of office supplies up to 15 pounds

Why Join Us?

• Supportive team culture
• Variety in daily responsibilities
• Opportunity to grow within the company