HR & Office Administrator

Lincoln Electric Products Co.; Union (NJ); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is looking for a detail-oriented HR Onboarding Specialist and Office Administrator. This exciting role involves managing onboarding activities, ensuring compliance with employment laws, and supporting daily office operations. The ideal candidate will thrive in a fast-paced manufacturing environment while maintaining confidentiality and professionalism. With a focus on career advancement, this position offers a competitive salary and benefits, including health insurance and a 401(k) retirement plan. Join a team that values integrity and growth, making a significant impact in the organization.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Paid Time Off

Holidays

Career Advancement Opportunities

Qualifications

• 2+ years of experience in HR and office administration.
• Familiarity with HRIS systems and document compliance.

Responsibilities

• Coordinate new hire orientations and onboarding sessions.
• Manage front-desk operations and maintain office supplies.

Skills

HR Management

Office Administration

Communication Skills

Organizational Skills

Attention to Detail

Education

Bachelor's Degree

HR Certification (SHRM-CP, PHR)

Tools

HRIS Systems

Microsoft Office Suite

Job description

Description

Bartlesville Oklahoma

Work Arrangement: Onsite – Monday – Friday

Working Conditions: Office environment

About The Company

At Lincoln Electric Products Co. Inc., we specialize in the design, manufacture, and distribution of custom equipment tailored to meet the specific applications and requirements of our customers. Our product range includes:

Panelboards: Up to 2000A

• Service and Distribution Switchboards: Up to 8000A
• Generator Connection Boxes
• Generator Output Switchboards
• Single and Double-Ended Substation
• We pride ourselves on delivering high-quality, custom-designed solutions that address the unique needs of our clients across various industries
  
  

Position Summary

Lincoln Electric Products Co. Inc. is seeking a highly organized and personable HR Onboarding Specialist and Office Administrator to support both human resources functions and front-office operations. This dual-role position is responsible for managing all onboarding activities for new hires while ensuring smooth daily administrative functions. The ideal candidate is detail-oriented, professional, and able to multitask in a fast-paced manufacturing environment.

It is a full-time, exempt position and candidate will be reporting directly to the Director of HR based in Union NJ

Job Responsibilities

HR Onboarding Responsibilities:

• Coordinate and conduct new hire orientations and onboarding sessions
• Prepare and process all new hire documentation including I-9s, direct deposits, and benefits enrollment
• Maintain accurate employee records in HRIS and filing systems
• Communicate company policies and procedures to new hires
• Liaise with department supervisors to ensure proper integration and training of new employees
• Assist with onboarding documentation and compliance.
• Ensure all onboarding processes comply with state and federal employment laws Office Administration Responsibilities:
• Manage front-desk operations including answering calls, receiving visitors, and handling mail
• Maintain office supplies inventory and place orders as needed
• Schedule meetings, appointments, and support internal communication
• Assist with general clerical tasks including data entry, scanning, and filing
• Support HR and management with administrative projects as needed
• Maintain confidentiality of sensitive personnel and company information
  
  

Qualifications

What We Offer:

• Competitive salary (paid weekly)
• Entry into IBEW Local Union #3 after 45 working days (if applicable)
• Health, dental, and vision insurance
• 401(k) retirement plan
• Paid time off and holidays
• Career advancement opportunities
  
  

Requirements

• Bachelor's degree or HR certification (SHRM-CP, PHR) preferred
• 2+ years of experience in HR and office administration
• Familiarity with HRIS systems and document compliance.
• Familiarity with federal and state labor laws
• Excellent communication and interpersonal skills
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• High level of integrity and discretion in handling confidential information
• Prior experience in a manufacturing or industrial environment preferred