Office Administrator/ File Clerk

Falcon Rappaport & Berkman LLP; Village of Rockville Centre (NY); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is looking for a dynamic file clerk/general office administrator to join their team in Rockville Centre and New York City. This role is essential for maintaining the day-to-day organization and administration of the office. The ideal candidate will be a great multi-tasker, proficient in MS Office Suite, and possess strong communication skills. You will handle various tasks, from managing files to providing IT support, ensuring smooth operations in a fast-paced environment. If you're ready to contribute to a growing firm and thrive in a collaborative setting, this opportunity is perfect for you.

Qualifications

• Experience with MS Office Suite applications is required.
• Law office experience preferred but not required.

Responsibilities

• Creating and maintaining physical and electronic files.
• Assisting administrators in preparing documents for mailing.
• General IT support for in-house staff.

Skills

MS Office Suite

Communication Skills

Multi-tasking

Tools

VOIP phone systems

Clio

Job description

Falcon Rappaport & Berkman, LLP is a rapidly growing, multi-practice firm with offices in Rockville Centre, Manhattan, Great Neck and Boca Raton, FL and Orange County, CA. We are currently seeking a full- time file clerk/ general office administrator for our Rockville Centre & New York City officesto assist in the day to day organization and administration of the office. Experience with all MS Office Suite applications is required. They must be a great multi-tasker with strong written and spoken communication skills and have a pleasant can-do attitude. Law office experience preferred but not required.

Job duties include but are not limited to:

• Creating and maintaining physical and electronic files
• Retrieving and storing said files per attorneys/ staff requests
• Assisting administrators in preparing documents for mailing as needed
• Occasional runner/ courier duties as needed
• General IT support for in house staff
• Copying, Filing, scanning documents
• Ordering and retrieving lunch orders
• Responsible for the set up and break down of meetings including staff lunch/ breakfast as needed
• Keeping track and maintaining inventory of file room, supply closet and kitchen
• Clean up duties in kitchen including sink and counter wipe downs
• Keeping track of filing lists as needed/ requested by attorneys

Required experience

MS Office Suite
VOIP phone systems

Preferred experience
Clio (or other cloud based file management/ time keeping) software