Medical Office Administrative Coordinator

Mass General Brigham; Boston (MA); On-site; USD 28,000 - 39,000; Full time

Job summary

Mass General Brigham is seeking an Office Coordinator Administrative Assistant to provide routine administrative and secretarial support under moderate supervision. The role supports an individual, group, or department within the Occupation Health unit at 165 Cambridge Street, Boston, and involves scheduling, travel coordination, meeting minutes, and payroll transcription.

Responsibilities include reporting, document creation, and handling confidential information with discretion.

Qualifications

• High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma Related Field of Study preferred
• Can this role accept experience in lieu of a degree? No
• Administrative Assistant or Secretarial Experience 2-3 years required

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• Perform transcription and proofread and edit literature, prepare applications for department.
• Remain knowledgeable of business unit policies.
• May make contacts of a sensitive, complex, and confidential nature.
• Completes routine tasks under moderate supervision.
• Performs other duties as assigned

Skills

Microsoft Office

Calendar management

Communication skills

Proofreading

Interpersonal skills

Confidential information handling

Document management

Multiline phone systems

Problem solving

Healthcare terminology familiarity

Education

High School Diploma or Equivalent

Job description

Mass General Brigham is seeking an Office Coordinator Administrative Assistant to provide routine administrative and secretarial support under moderate supervision. The role supports an individual, group, or department within the Occupation Health unit at 165 Cambridge Street, Boston, and involves scheduling, travel coordination, meeting minutes, and payroll transcription.

Responsibilities include reporting, document creation, and handling confidential information with discretion.